Parcel data maintenance helps keep parcel information accurate in Community Development. Accurate parcel data supports location-based workflows. This guide explains the purpose of tax parcel updates and key considerations for maintaining parcel data.
Who can use this feature?
System Administrators | Container Administrators
Important Note:
If you do not have Container Administrator permissions in your system, you will not be able to complete the tasks in this guide. Please contact your administrator for assistance.
Parcel Data Maintenance Overview
Parcel data is used throughout Community Development. It supports location-based records, searches, mapping, and property-related workflows.
Keeping parcel data current helps staff select accurate parcel information. This is important when creating or reviewing records. It also helps ensure that map results are accurate. Parcel details and related record information are also based on the most up-to-date data available.
Tax parcel updates may be needed when parcel information changes. They may also be needed when new parcel data is received. Some organizations perform updates to refresh the parcel data available in the system.
Why Tax Parcel Updates Matter
Tax parcel updates help ensure staff are working with current parcel information.
Accurate parcel data supports many Community Development workflows. These include Permitting, Planning and Zoning, Code Enforcement, Inspections, Licensing, and other workflows that rely on property or location information.
Before running a tax parcel update, confirm that the updated data is accurate. Also confirm that the appropriate staff have reviewed and approved the timing of the update.
What to Review Before Updating Parcel Data
Before updating tax parcel data, review the source file or data that will be used for the update.
Confirm that the data is complete. Verify that it is current and formatted according to your organization's requirements.
It is also important to consider when the update will be completed. Parcel updates can affect how staff search for parcels. They can also affect how staff select addresses and review location information. Updates should be coordinated with the appropriate administrative or GIS team.
What to Review After Updating Parcel Data
After the tax parcel update is complete, review a few sample parcels. Confirm that the data displays as expected.
You may want to verify that parcel numbers display correctly. Check addresses, owner information, and map locations as well.
If your organization uses parcel data in public-facing workflows, review how the information appears. Confirm that it displays correctly for both staff and public users.
Knowledge Check
This Knowledge Check includes 5 questions based on this article. Select the arrow next to each question to reveal the answer. You can review the article at any time while completing the Knowledge Check.
Question 1: Why is parcel data important in Community Development?
Answer: Parcel data is important in Community Development. It supports location-based records, searches, mapping, and property-related workflows.
Question 2: What should administrators review before updating tax parcel data?
Answer: Administrators should review the source file or data before the update. Confirm that it is complete, current, accurate, and formatted according to the organization's requirements.
Question 3: What should administrators verify after a tax parcel update is complete?
Answer: Administrators should review sample parcels after the update. Verify that parcel numbers, addresses, owner information, and map locations display correctly.
Question 4: Which workflows can accurate parcel data support?
Answer: Accurate parcel data supports permitting, planning, code enforcement, inspections, licensing, and other workflows. These workflows rely on property and location information.
Question 5: Who should typically be involved when planning a parcel data update?
Answer: The appropriate administrative or GIS team should be involved when planning a parcel data update.