3.0 Activities


CivicRec
®

Instructor Management - Instructor Log In & Instructor Roster View

Overview

The CivicRec Instructor Management process allows organizations to manage instructor lists, pay rates, and to allow a limited view of activity rosters by instructors.

Instructions

 

Task 1: Enable Instructor Log In

  1. Navigate to Activities > Instructor Contracts
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  2. Click Instructor Assignment
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  3. Fill in the fields
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    • Instructor: Search instructor name
    • $/Participant: Assign a dollar amount given per participant
    • %/Reg Fees: Assign a percent of the registration fees
    • %/Hour: Assign a dollar amount per hour of instruction
    • Registration Notifications: Will notify of individual registrations
    • Overwrite Conflicting Assignments: Check this box to prioritize these classes over conflicting events
  4. Assign the instructor by selecting the checkbox next to the appropriate class by navigating through the Activity Categories and Sessions/Leagues 
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  5. Select Add Selected Assignments to save changes
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    • Note: Once the instructor has been assigned, if the instructor logs into the public registration page for the organization, he/she will have a Tab that allows them to view Instructor Activities 
  6. Navigate to Reports to find Instructor Reports
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  7. Select Instructor Reports to view 
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Task 2: Enable instructor to view roster & participant information

  1. Instructor logs onto their user account via the public page.
  2. Navigate to Configuration > Organization > Organization Options
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  3. Scroll down and select Participant Data Viewable by Instructors
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    • Participant Name
    • Parent Name
    • Address
    • Email
    • Phone
    • Phone 2
    • Phone 3
    • Age
    • Date of Birth (DOB)
    • Gender
    • Amount Paid
    • Balance Due
  4. Scroll to the bottom of the page and select Save Settings
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