Groups


CivicReady
®

Group Administrator Permission Levels

Permission Levels

CivicReady allows you to assign specific Permission Levels to Group Administrators:

  1. Full Group Administrator
  2. Limited Group Administrator
  3. Authorized Sender

 

Full Group Administrator

Click on "Modify Group Admin Permission" and by default a Full Administrator permission level is assigned.

These users can:

  • Post Notifications
  • Approve Pending Topics
  • Approve Pending Members
  • Edit Group Settings
  • Manage Group Users

 

Limited Group Administrator

To assign the Limited Admin permission click "

Modify Group Admin Permissions" and uncheck all the permissions except: "Post Notifications", "Approve Pending Topics", and "Approve Pending Members"

These users can:

  • Post Notifications
  • Approve Pending Topics
  • Approve Pending Members
  • On the CivicReady Home page the create a group option will not appear.
  • If this user belongs to more than one group they will not be able to post a message to any of those groups if they do not have admin permissions for those groups.
  • The Limited Admin will only be able to post messages, approve members and topics and see group files.
  • The Limited Admin will not be able to view or edit any group members contact information.

 

Authorized Sender

To assign the Authorized Sender permission please click "Modify Group Admin Permissions" and uncheck all permissions except for the "Post Notifications" permission

The users can:

  • Post Notifications
  • On the CivicReady Home page the create a group option will not appear.
  • On the Group Home page the authorized sender can only post messages and see group files. All other group menu options are hidden.
  • If this user belongs to more than one group they will not be able to post a message to any of those groups if they do not have admin permissions for those groups.
  • This user will also not be able to view or edit any group members contact information.

Note: If the Group Type is set to Open Discussion the option "Post Notifications" will not be there since in Open Discussion all admins/members can freely post to the group.

Setup Instructions

These permission levels can be assigned two ways

 

Group Members Page

  1. Navigate to Groups > Members
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  2. In the Group Members page search for the User that you would like to designate as a Group Admin.
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  3. If the user is not yet a Group Administrator click on "Make Admin".
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Assignment Using a CSV File

In addition each of these permissions can be set by uploading a CSV file to the group through the Add/Invite Member area (or using the SFTP access for Database Integration Clients).

In order to set specific permissions for a Group Member you will need to use the following CSV format and enter the "Group ID#" and a "Pipe Sign |" and a "number" in the "Group ID#" column:

  • |1  is Full Group Administrator
  • |3  is Limited Group Administrator
  • |4  is Authorized Sender

(An example of assigning the group permission levels is below in a .CSV format. Column "F" is the "Group ID#" column.

  • Line 1: Group ID# | 1 = 166345 | 1  -- > Full Group Administrator
  • Line 3: Group ID# | 3 = 166346 | 3  -- > Limited Group Administrator
  • Line 4: Group ID# | 4 = 166349 | 4  -- > Authorized Sender

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Note: 2 is reserved for the Network Admin Permission Level (omitted in this page). For more information on how to assign a Network Admin please view our article.

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