The AI Editing Assistant is designed to help you refine, polish, and clarify text directly within Agenda and Meeting Management Select. It works best as a writing and editing companion, helping you save time on cleanup and formatting while keeping you fully in control of the final content.
What the AI Editing Assistant Is Best At
The assistant is especially helpful when you already have notes or draft text and want to:
Improve grammar, clarity, and tone
Rewrite informal or rushed notes into professional minutes language
Summarize longer discussions into concise records
Simplify complex or technical language for public readability
Standardize wording across agenda items or minutes
It works only on the text you select or submit and focuses on improving how something is written, not deciding what should be included.
Best Practices for Great Results
Start With Your Own Text
Even short or informal notes give the assistant the context it needs. The AI does not create official records from scratch. It helps refine what you’ve written.
Be Clear and Specific in Your Prompt
Clear instructions produce better results than general requests.
More Effective: “Rewrite this in formal, third-person minutes language.”
Less Effective: “Make this better.”
Focus on One Task at a Time
Ask the assistant to do one thing per request (for example, summarize or fix grammar).
Work in Smaller Sections
Highlighting or submitting one section at a time often leads to clearer, more predictable results.
Always Review Before Publishing
AI suggestions should be reviewed and adjusted as needed to ensure accuracy, appropriateness, and alignment with your municipality’s standards and policies.
Example Prompts You Can Use
For Meeting Minutes
“Rewrite these notes as a formal third-person summary.”
“Summarize this discussion in one paragraph and note the outcome.”
“Clean up rushed notes and remove informal language.”
For Agenda Items
“Rewrite this description using standard agenda language.”
“Make this more concise and public-facing.”
“Simplify this text so it’s easier for residents to understand.”
For General Editing
“Fix grammar and punctuation.”
“Improve clarity and professionalism.”
“Rephrase this to sound more formal.”
What To Expect (and What Not To Expect)
The AI Editing Assistant:
Works only with the text you provide in that editor field
Does not see the full meeting, agenda, attachments, or past discussions
Does not verify facts, votes, motions, or legal accuracy
Does not replace clerk review, legal oversight, or professional judgment
Think of it as a time-saving writing assistant, not an automated decision-maker.
A Helpful Mindset
The AI Editing Assistant is most effective when used to:
Reduce cleanup time after meetings
Improve consistency and readability
Help you move from rough notes to polished records more quickly
You remain the expert. The assistant helps with wording and structure. You decide what’s accurate, appropriate, and ready to publish.