--- title: "Add and Manage HCMS Content in an App" slug: "add-and-manage-hcms-content-in-an-app" description: "Enable app users to view and update HCMS content easily, managing items like Legal Notices and equipment rentals with customizable forms." updated: 2026-09-16T14:17:10Z published: 2026-09-16T14:17:10Z canonical: "www.civicplus.help/add-and-manage-hcms-content-in-an-app" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.civicplus.help/llms.txt > Use this file to discover all available pages before exploring further. # Add and Manage HCMS Content in an App This article walks through how to give app users the ability to view and update HCMS content. Forms with an HCMS submission event configured can be selected. Users can then choose which HCMS attributes they would like to display as columns within the app. This feature can be used to update and manage HCMS content items such as Legal Notices or equipment rentals. > [!NOTE] > Important Note > > Only [app users](/process-automation/docs/app-users) will be able to view and edit HCMS content. ## Add HCMS Content to an App [Embedded content](https://www.iorad.com/player/2354525/Automation--Add-HCMS-Content-to-an-App-Tutorial) 1. [Add an HCMS Submission Event to a Form](/process-automation/docs/hcms-integration#HCMS_Submission_Event) ![The HCMS Event Type selected on the Submission Events tab.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Submission%20Event%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 2. Navigate to **Apps** and click **Manage** next to your desired app ![Manage button on the application card.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Manage%20App%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 3. Select the **Builder** tab ![The Builder tab at the top of an app.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/App Builder Tab - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 4. Under **Layout & Content**, scroll down and click **Add Menu Item**![](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Add Menu Item - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 5. Select **HCMS Content** as the **Item Type**![Item type for HCMS content.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Content%20Item%20Type%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 6. Add a **Label**![HCMS Content section with highlighted label for Legal Notices.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Content%20Label%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 7. Select the applicable **Form** from the drop-down ![Highlighted form for 'Legal Notices' in HCMS Content management interface.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Content%20Form%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) > [!WARNING] > **Note**: > > Only forms that have an [HCMS Submission Event configured](/process-automation/docs/hcms-integration#HCMS_Submission_Event) will be displayed in the drop-down. 8. Choose which **Attributes** from the HCMS and form elements you would like to display as columns within the app ![Form attributes for HCMS content management, including ID, created, and updated fields.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Content%20Attributes%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 9. Drag and drop the attributes into the order you would like them to display ![List of attributes with options to reorder and manage items.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Content%20Attributes%20Reorder%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 10. Click **Save**![The Save button on the app.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Save App Developer - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 11. The app tile will now populate with HCMS content from your selected form integration ![Table displaying legal notices with details like created date, title, and status.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Manage%20Legal%20Notices%20Front-End%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) --- ## Edit HCMS Content 1. [Sign in to your site](/process-automation/docs/sign-in-to-your-site) 2. Select **Open App** on the app with your HCMS content ![The Open App button on an app card.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Open%20App%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 3. Click the **pencil icon** in the Actions column to submit updates for an item ![The pencil icon to edit a legal notice.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Edit%20Legal%20Notice%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) > [!WARNING] > **Note**: > > Only [app users](/process-automation/docs/app-users) will be able to view and edit HCMS content. 4. Make changes to the form, as needed ![Emerald City legal notice form with fields for title, date, time, and description.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Legal%20Notice%20Form%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 5. (Optional) Choose to [Send notifications](/process-automation/docs/send-an-hcms-notification) to users who have subscribed to the relevant HCMS categories ![The Send a Notification toggle on a legal notice form.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Legal%20Notice%20Send%20a%20Notification%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 6. Click **Submit**![The Submit button on a legal notice form.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Submit%20Legal%20Notice%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 7. The HCMS content item will reflect your updates --- ## Publish HCMS Content 1. [Sign in to your site](/process-automation/docs/sign-in-to-your-site) 2. Select **Open App** on the app with your HCMS content ![The Open App button on an app card.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Open%20App%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 3. Click the **Publish Content (globe) icon** in the Actions column ![The Publish Content icon for a legal notice.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Publish%20Legal%20Notice%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 4. Click **Publish** on the pop-up that says, **Do you wish to publish this content?**![Confirmation dialog asking to publish content with options to cancel or proceed.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Publish%20Legal%20Notice%20Confirmation%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 5. The content will show as **Published![The Published status for a legal notice.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Legal%20Notice%20Published%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D)** --- ## Delete HCMS Content Deleting HCMS content item from the application also removes its associated attachments in the HCMS so they are no longer searchable. 1. [Sign in to your site](/process-automation/docs/sign-in-to-your-site) 2. Select **Open App** on the app with your HCMS content ![The Open App button on an app card.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Open%20App%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 3. Select the **Delete Content (trashcan) icon** in the **Actions** column ![The trashcan icon to delete a legal notice.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Delete%20Legal%20Notice%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 4. Click **Delete** on the pop-up that says, **Do you wish to delete this content?**![Confirmation dialog asking to delete content with options to cancel or delete.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Delete%20Legal%20Notice%20Confirmation%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) 5. The content will be removed from the list ![Table displaying legal notices with details like created date, updated date, and status.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Legal%20Notice%20Page%20Updated%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A22%3A28Z&se=2026-11-12T18%3A22%3A28Z&sr=c&sp=r&sig=U7mf9aTZsUaOPh5k8vzk%2BqFZJkyvMRg5aY2wM9WZiHY%3D) ## Related - [HCMS + Process Automation Integration](/hcms-integration.md) - [Send an HCMS Notification](/send-an-hcms-notification.md)