--- title: "Send an HCMS Notification" slug: "send-an-hcms-notification" description: "Users creating and updating HCMS content can send notifications to users who have subscribed to the relevant categories." updated: 2026-04-02T14:12:47Z published: 2026-04-02T14:12:47Z canonical: "www.civicplus.help/send-an-hcms-notification" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.civicplus.help/llms.txt > Use this file to discover all available pages before exploring further. # Send an HCMS Notification Users [creating and updating HCMS content](/process-automation/docs/add-and-manage-hcms-content-in-an-app) can send notifications to users who have subscribed to the relevant categories. > [!NOTE] > Important Notes > > - You will first need to [set up the HCMS Integration](/process-automation/docs/hcms-integration). ## Instructions [Embedded content](https://www.iorad.com/player/2354655/Automation--Send-an-HCMS-Notification-Tutorial) 1. Make sure you have a [Subscription List set up in Notifications](/civicplus-help-center/docs/create-manage-subscription-lists) with the applicable categories selected for the HCMS ![HCMS selected in the product drop-down on a notification list.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Legal%20Notices%20Categories%20-%20CPNA.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) 2. [Create a Form](/process-automation/docs/create-and-manage-forms) 3. Navigate to the **Builder** tab ![](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Builder Tab - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) 4. Add a **Switch Element** and fill out the fields ![Settings for sending notifications, including options for default, required, and read-only.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Switch%20Element%20Send%20Notification%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) - **Label:** This is what will be displayed to the form users - **Default On:** Choose whether or not to have the switch toggled on by default - **Required:** Make the field required for submission - **Read Only:** Set the field to "read-only" for the user submitting the form - **Show Conditionally:** This option is used when you want the element to only be shown under a [certain condition](/process-automation/docs/conditional-logic) 5. Click **Save![](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Save Form Builder - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D)** 6. On the **Workflow** tab, [add an HCMS Submission Event](/process-automation/docs/hcms-integration#HCMS_Submission_Event) ![The HCMS Event Type selected on the Submission Events tab.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS Submission Event - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) 7. Select the Switch element you just created from the **Notification Element** dropdown ![The Notification Element drop-down on the HCMS Submission Event.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Switch%20Element%20on%20HCMS%20Submission%20Event%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) 8. Select the same **HCMS Categories** as the ones on your Subscription List in step 1 ![Categories section highlighting 'Legal Notices' on the HCMS Submission Event.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/HCMS%20Categories%20on%20Submission%20Event%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) 9. Click **Save![](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Save Workflow - PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D)** 10. The form will now have a toggle option to send users notifications when a [form with an HCMS integration is submitted or updated](/process-automation/docs/add-and-manage-hcms-content-in-an-app) ![Form toggle option to send a notification.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Send%20a%20Notification%20Toggle%20on%20Form%20-%20PADS.png?sv=2026-02-06&spr=https&st=2026-11-12T17%3A20%3A13Z&se=2026-11-12T18%3A20%3A13Z&sr=c&sp=r&sig=DsvCwghrCIL5JPhRZaxMztBt0dFHEQ52iXtC%2FGe406g%3D) > [!WARNING] > **Note**: > > Only users who are [subscribed to the notification list](/civicplus-help-center/docs/manage-your-subscriptions) for the specified HCMS category will receive notifications. ## Additional Resources - [Manage Your Subscriptions](/civicplus-help-center/docs/manage-your-subscriptions) ## Related - [HCMS + Process Automation Integration](/hcms-integration.md) - [Add and Manage HCMS Content in an App](/add-and-manage-hcms-content-in-an-app.md)