Activate General Ledger (GL) Configuration Settings

This article will show you how to activate GL Configuration Settings.

Important Note:

We do not recommend changing your GL settings without first contacting your Customer Success Manager or Support. Misconfiguring these settings can have serious repercussions on your reporting.

Instructions

1. Navigate to Configuration > Organization > Organization Options

2. Scroll down to or search for General Ledger Accounting and ensure it says Enabled

3. Set General Ledger Accounting Method to Cash Only

   Note:

   If your department uses Accrual Accounting, reach out to our Support Staff and we can give you additional tips to configure your account for Accrual accounting.

4. Set other (optional) GL configuration settings

   Note:

   By indicating these settings as Required, your staff should not be able to save any items in the system without first indicating a GL for them. This will save many Unitemized entries later!

   • Partial Activity Revenue Deferral: Allows organizations that do cash accounting and deferred revenue to use both

   • GL Required for Activities: Recommend setting the GL code as Optional

   • GL Required for Sessions: Require a GL code for sessions

   • GL Required for Locations: Recommend setting the GL code as Optional

   • GL Required for Facilities: Require a GL code for facilities

   • GL Required for POS Items: Require a GL code for POS items

   • GL Required for Addons: Require a GL code for addons

   • GL Required for Discounts: Require a GL code for discounts

5. Scroll to the bottom; select Save Settings

6. Assign GL Codes to Sessions, Facilities, and POS Items