Create a Location

This article will show you how to create a Location. Locations allow Admins the opportunity to create the parks and complexes where activities or rentals will occur.

Once you create your location(s), you can fill the locations with facilities.

Instructions

1. Navigate to Facilities, then to Facility List

2. Select Create Location

3. Fill in the fields

   • Information:

     • Basics

       • Name (required): Enter the name of the location

       • Code: Add a facility code

       • Default Color: Select a color to represent the location on the Catalog

       • Receipt Template: Choose to apply a template to receipts that come from this location

     • Address

       • Phone: Enter a phone number for your location

       • Email: Enter an email address for your location

       • Address: Add street information

       • Unit/Suite: If applicable, add your unit or suite number

       • City: Enter the city

       • State: Use the drop-down to select the state

       • Zip Code: Enter your location's zip code

   • Description: Brief description of the facility

     Notes:

     • If someone in your department knows HTML, they can click the “< >” button in the formatting tools to enter source code.

     • The location photos are 600x400 pixels (close to 55 to 60 KB).

   • Settings:

     • Operated By: Select who operates the facility

     • Parent Location: Select if the location you are creating is a child location

     • Revenue Reporting: Select if this location is on its own revenue or part of another

     • Cost Center: Set the default cost center to use for facilities at this location.

     • Default GL Code: Auto-populates a GL entry for new facilities. It will not impact existing facilities with no GL code

     • Collects Revenue: Enable the location to be available for close-out

     • Facility Display Mode: Choose between normal and grid view

       • Normal: This will show a list of facilities linked to the location. Customers can click each facility to view its availability

       • Grid: This view lets customers see when a facility is available within a selected date or hour range, depending on how it’s set up. It gives a clearer picture of open times for booking

   • Links: Will display Catalog Link or QR Code after you save the location

4. Select Save New Location

Resources

• Create a Facility

• Create a Workstation

• Enable Locations to Show Up at Close-Out