You can use the Shared Roster to link multiple sessions and compile them into one roster. When multiple sessions are under a shared roster, a maximum participant count can be set for the Shared Roster. Once you reach that maximum number, the system will not allow any more registrations in either session within the Shared Roster.
Note:
Example: Shared Rosters are often used for summer camps with either a Morning or a Full Day option. The individual sessions would each have a maximum of 40 participants. Under the Shared Roster, both sessions together would have a Max Participant count of 40 as well. With this configuration, when a combined total of 40 campers have enrolled, registration would close on both sessions.
Instructions
Navigate to the Activities tab, and then Shared Rosters:
Select Create Item:
Fill in fields:
Shared Roster Name: A basic label describing this shared roster; visible on various areas of Recreation Management
Max Participants: Enter the maximum number of participants that can enroll in all the sessions of the shared roster
Select Save New Item:
Navigate to the Sessions tab:
Select the Assign Sessions button:
Choose the session or sessions to add to your roster:
Click Add Selected Sessions:
Click Save Item:
The shared roster tab will now display on the assigned sessions' rosters:
