You can use the Shared Roster to link multiple sessions and compile them into one roster. When multiple sessions are under a shared roster, a maximum participant count can be set for the Shared Roster. Once you reach that maximum number, the system will not allow any more registrations in either session within the Shared Roster.
Note: Example: Shared Rosters are often used for summer camps with either a Morning or a Full Day option. The individual sessions would each have a maximum of 40 participants. Under the Shared Roster, both sessions together would have a Max Participant count of 40 as well. With this configuration, when a combined total of 40 campers have enrolled, registration would close on both sessions.
Instructions
Navigate to the Activities tab, and then Shared Rosters
Select Create Item
Fill in fields
Shared Roster Name: A basic label describing this shared roster; visible on various areas of Recreation Management.
Max Participants: Enter the maximum number of participants that can enroll in all the sessions of the shared roster.
Select Save New Item
Navigate to the Sessions tab
Select the Assign Sessions button
Choose the sessions to add to your roster
Click Add Selected Sessions
Click Save Item
The shared roster tab will now display on the assigned sessions' rosters
