--- title: "Transferring Activity Registrations" slug: "transferring-activity-registrations" description: "Transfer activity enrollments to Recreation Management manually. Learn how to manage registrations and memberships effectively in our detailed guide." updated: 2026-07-28T00:35:08Z published: 2026-07-28T00:35:08Z canonical: "www.civicplus.help/transferring-activity-registrations" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.civicplus.help/llms.txt > Use this file to discover all available pages before exploring further. # Transferring Activity Registrations This article outlines how to transfer existing activity enrollments from your previous system into Recreation Management. > [!NOTE] > Important Note: > > - There is not an option to import activity registrations into Recreation Management. All enrollments will need to be manually enrolled. Memberships can be imported into Recreation Management. See the [Membership Import or Manual Membership Migration](/recreation-management/docs/membership-import-or-manual-membership-migration) article for more details. > - If you do not want to enter all enrollments manually, and you have the option to operate out of two systems temporarily, you can decrease your enrollment maximums in Recreation Management to match what is available in your old system. For example, if you can accommodate 20 participants in a fitness class and you already have 12 enrolled in your previous system, you can decrease the maximum number of participants allowed to enroll in Recreation Management to 8. Also, you'll want to close registration in your old system to prevent duplicate registrations ## Instructions 1. [Create an Account for the Participant](/recreation-management/docs/create-and-edit-an-account) > [!WARNING] > **Note**: If you purchased a User Import, make sure the import is completed before beginning to transfer activity registrations. 2. [Create the Activity](/recreation-management/docs/create-an-activity) and the [Session](/recreation-management/docs/create-a-new-session) for the Program you need to enroll users into. > [!WARNING] > **Note**: If you purchased an Activity Import, make sure this import is completed before beginning to transfer enrollments. 3. [Create a Paid-in-Old System Payment Type](/recreation-management/docs/create-a-payment-type) > [!WARNING] > **Note**: This is a **fake** payment type only used to enter existing registrations that have been paid for into Recreation Management. Once you have transferred all your activity registrations/facility rentals, you can check the **Hide from List** setting on the payment type so it no longer displays on the catalog. 4. Navigate to the **Catalog** tab ![Navigation menu Highlighting the Catalog Tab](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Navigation Menu Catalog Tab - RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 5. Search for and select Account ![Navigation Accounts tab Search bar and Search Button highlighted.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Accounts_Search_Bar-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 6. Navigate to the Catalog Tab that contains your Session ![Highlighted tabs bar showcasing the different tab options for the catalog in Recreation Management.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Tabs-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 7. Select the Activity ![Highlighted list of activity categories in the Catalog.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Activity_Categories-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 8. Select the Session ![Catalog Activity tab highlighting an activity session selection.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Activities_Session_Selection-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 9. Select the user(s) in the account you would like to enroll in the session ![Catalog page with an activity selected highlighting an account member selection.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Account_Selection-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 10. Click the **Add to Cart** button ![Account members list showing alerts, eligibility, and options to add members.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Account_Selection_Add_to_Cart_Button-RM(1).png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 11. Click Checkout ![Checkout summary showing total amount and payment options for membership fees with the checkout button highlighted](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog Cart Checkout Button - RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 12. Confirm any (these will vary based on session) 13. Fill out any prompts (these will vary based on the session) 14. Complete or email any waivers (these will vary based on session) 15. Review details on the Payment screen ![Payment details including total charges and payment options.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Catalog_Payment_Screen-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) - **Pay Later:** You can set the full balance or a percentage (25%, 50%, or 75% of the total) of the entire cart to be due at a later date. Learn more about Pay Later by reading our [Apply Pay Later at Checkout Article](/recreation-management/docs/apply-pay-later-in-checkout). 16. If the item has already been paid before entering it in Recreation Management select the **Paid in Old System** Payment Method for the purchase. ![Add payment options list highlighting the Paid in Previous System selection.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Paid_in_Previous_System_Payment-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 17. Add the payment to the transaction ![Payment options highlighting the Add Paid in Previous System Payment button.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Add_Paide_in_Previous_System_Payment_button-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 18. Click the **Complete Transaction** button ![Complete Transaction button highlighted on payment screen.](https://cdn.us.document360.io/17dc564a-8310-4f61-b929-1bd73b36e158/Images/Documentation/Complete_Transaction_Button-RM.png?sv=2026-02-06&spr=https&st=2026-10-29T11%3A03%3A44Z&se=2026-10-29T12%3A03%3A44Z&sr=c&sp=r&sig=V4xd7w3m18%2Faeykv3scQdg3iIv2QXbTWDrvCOhamNPk%3D) 19. View the email and/or print the receipt as needed