The document repository is a database within Community Development. It stores data from all record modules. It also includes information from the various tabs inside each record.
Common Uses at Various Levels
Parcels and Property: The document repository holds files like deeds, land records, and other property-related documents.
Permit, Project, Planning, and Zoning: At this level, the system stores documents like PDF project plans, site photos, and scanned forms. These files are part of the project review and help track key details about the project.
Inspections: The system stores images taken as evidence. This includes complaints, violations, fire or safety issues, and other inspections.
Licensing or Other Modules: Provides a repository to upload any documents required for the processing of records
Supported File Types
Only JPG, PDF, PNG, GIF, DOC, DOCX, PPT, PPTX, XLS, XLSX, and TXT files are allowed.
Instructions
Sign in to your site
Select Search or List under the applicable module and open the record:
Click the Edit button:
Navigate to the Documents tab:
Note:
Document tabs are available on both the inspection record and the main record, such as permits and projects. Users should follow an internal process to manage the document repository. This helps keep documents organized and ensures they are handled consistently.Select the Click here to attach files link to upload files from your device:
Or, to take a picture, click Invoke Camera and then Take or Save Snapshot:
Note:
Direct scanning of documents is not currently supported.Click Save Inspection:
If needed, add a Description or Notes regarding the uploaded files:
To delete a file, select the Del link under the File Name column:
Click Ok on the pop-up window that says Are you sure you want to delete this document?:
Click Save after making any additions or changes: