Approve or Deny Speaking Rights Requests

This article will show you how to approve Speaking Rights and/or manually grant Speaking Rights. Board Members can request Speaking Rights during a meeting.

Instructions

1. Sign in to your solution if you have not already

2. Navigate to the Meetings module:

   

3. Select the agenda that you wish to add a speaker to:

   

4. Click the Go to Minutes button:

   

5. Navigate to the Live Meeting section:

   

6. Ensure that Allow Board Members to Join is checked to allow members to join and request speaking requests:

   

7. Navigate to the View menu and select the Minutes Summary option from the dropdown list:

   

8. Select the current item or section:

   

   Note:

   If the section or item is not current, select the desired option and click Set Current when Edit Mode opens:

   

9. If the section or item has an existing speaking request, there will be a Speaker Icon below the Discussion box; click the icon:

   

10. View the requests and select an action option:

    

    • Edit: Update speaker details or delete the speaker request

      

      • Click Delete Speaker or the X icon to deny a speaking request:

        

    • Delete: Click the trash can icon to delete the speaker and remove the request:

      

      Note:

      This option is not available after you select Call.

    • Call: Start the speaking time; this grants the speaking request:

      

      Note:

      The default speaking duration is 3 minutes.

    • Reset Timer: Reset the speaker's time:

      

    • Add Time: Give the speaker additional time:

      

    • Pause: Pause the speaker's time:

      

      • Resume: Resume the speaker's time:

        

    • End: End the speaker's time early:

      

11. When you grant time, a Time Left countdown timer will appear on your Clerk-view screen:

    

    Note:

    The timer will turn red when there are only 30 seconds remaining.