Approve or Deny Speaking Rights Requests

This article will show you how to approve Speaking Rights and/or manually grant Speaking Rights. Board Members can request Speaking Rights during a meeting.

Instructions

1. Sign in to your solution if you have not already

2. Navigate to the Meetings module:

3. Select the agenda that you wish to add a speaker to:

4. Click the Go to Minutes button:

5. Navigate to the Live Meeting section:

6. Ensure that Allow Board Members to Join is checked to allow members to join and request speaking requests:

7. Navigate to the View menu and select the Minutes Summary option from the dropdown list:

8. If there is a request, there will be a Speaker Icon below to the current item or section; select the icon:

   Note:

   If the item is not current, select Set Current

   

9. View the requests and select an option:

   • Edit: Select to edit information or click Delete Speaker or the X icon to deny a speaking request:

   • Delete: Click the trash can icon to delete the speaker and remove the request:

     Note:

     This option is not available after you select Call.

   • Call: Start the speaking time; this grants the speaking request:

     Note:

     The default speaking duration is 3 minutes.

   • Reset Timer: Reset the speaker's time:

   • Add Time: Give the speaker additional time:

   • Pause: Pause the speaker's time:

     • Resume: Resume the speaker's time:

   • End: End the speaker's time early:

10. When you grant time, a Time Left countdown timer will appear on your Clerk-view screen:

    Note:

    The timer will turn red when there are only 30 seconds remaining.