Released Enhancements
Support for Speakers With No Time Limit in Minutes Speaker Timing
Agenda and Meeting Management Select now supports speakers with no time limit in the Minutes module. This allows clerks to manage untimed speaking sessions without workarounds. It also ensures that speakers who are not subject to time restrictions can be properly recorded and marked as completed.
Key Enhancements
No-Time-Limit Option: Clerks can now set a speaker’s time value to zero to show that the speaker has no time limit.
Active Speaker Display: When a no-time-limit speaker begins, their name displays as the active speaker without showing a countdown timer.
No Timer Behavior: The system treats a time value of zero as an untimed session and does not display or run a countdown.
Manual Completion: Clicking “End Time” for a no-time-limit speaker marks the session as “Completed.” It also removes the speaker from the active display.
No Impact to Timed Speakers: Speakers with a time value greater than zero continue to display and count down exactly as they do today.
Accurate Minutes Record: The speaker list and Minutes view reflect the completed status of both timed and untimed speakers.
What to Expect
Clerks can manage speakers without time limits within the existing speaker workflow. Untimed speakers display clearly while active and can be completed normally. Current timed speaker functionality is not affected.
Preserve Scroll Position on Save and Announce Save Success Using Live Regions
Agenda and Meeting Management Select now preserves a user’s scroll position after saving changes. It also provides an accessible confirmation message using ARIA live regions. This improves editing efficiency and accessibility, and it prevents users from losing their place on long pages. It also ensures screen reader users receive clear feedback when a save is successful.
Changes and Improvements
Scroll Position Preserved: When users save changes on Agenda Fields or Item Fields pages, the page no longer scrolls back to the top. The user remains at their current scroll position after the save completes.
Accessible Save Confirmation: A confirmation message is announced using an ARIA live region. This allows screen reader users to hear that their changes were saved without moving focus.
Non-Disruptive Feedback: The success message clearly communicates that the save was successful. It also preserves the user’s editing context.
Consistent Behavior Across Pages: This behavior applies to editable pages where save actions are available. This includes long or multi-section pages where scrolling is common.
No Impact to Existing Save Logic: Data persistence, validation, and error handling behavior remain unchanged.
Enhancement Expectations
Clerks and staff can continue editing without losing their place after saving content. Screen reader users receive immediate confirmation that changes were saved. This improves accessibility and overall usability.
Resolution and Ordinance Numbers Now Searchable in Admin and Public Portal
Agenda and Meeting Management Select search has been enhanced to support searching by Resolution and Ordinance numbers assigned through structured item fields. Clerks, staff, and residents can now quickly locate legislative items without requiring those numbers to be duplicated in attachments, minutes, or agenda text.
Core Enhancements
Structured Field Search Support: Resolution and Ordinance numbers entered in the dedicated fields on the Item Fields page are now indexed and searchable.
Admin and Public Portal Coverage: Search functionality applies to both the Admin interface and the Public Portal. This ensures internal staff and residents can locate legislation by number.
No Content Duplication Required: Items can be found even if the resolution or ordinance number does not appear in:
Attachments
Staff reports
Agenda body text
Minutes content
Automatic Index Updates: The search index updates when resolution or ordinance numbers are added or modified. This ensures accurate and current results.
What to Know
Users can search by resolution or ordinance number and retrieve the correct agenda item in both Admin and Public Portal views. This improves legislative lookup efficiency. It also eliminates the need to repeat ordinance or resolution numbers across many content areas.
Live Meeting Manager and Board Portal Updates
Board Portal Terminology Updated from “Citizen” to “Resident”
References to “Citizen” in the Board Portal have been updated to “Resident.” This enhancement aligns with inclusive language standards and CivicPlus terminology guidelines. The change also ensures consistent, community-focused language across the platform.
Enhancement Details
Updated Speaker Terminology: References to “Citizen” within the Call Speaker functionality have been replaced with “Resident.”
Consistent Language Standards: This aligns the Board Portal with CivicPlus terminology practices and inclusive language standards.
Data-Level Update: Speaker type values now reflect the new terminology. This ensures consistency across existing and future agenda items.
What This Means
Users will see “Resident” in place of “Citizen” within Board Portal speaker workflows. This change does not impact functionality, reporting, or historical records beyond terminology updates.