Item Fields Page

The Item Fields page shows you all the information-editable fields for an individual item.

There are four main sections on the Items Fields page:

• Information

• Details

• Other Details

• Fiscal Information

This article will show you how to view the Item Fields page and will also provide details about each section. For instructions on how to update or edit the Item Fields page, view the Edit an Item article.

Important Note

The Item Fields page may appear differently depending on your configuration. Contact Support to add additional fields or collect additional data within items.

View the Item Fields Page

1. Sign in to your solution if you have not already

2. Navigate to the Meetings module:
   

3. Select the agenda that has the desired item:
   

4. Select the desired item:
   

5. View the Item Fields page and edit the item as desired:
   

   Note:

   Item Fields is the default Item View, but it can also be selected from the View drop-down menu.

Information Section

• Agenda Item Name: Edit the name of the agenda item

  • Version History: Track changes/versions of the item name

• Short Name: If desired, shorten the name of the agenda

• Item ID: Modify the identification of the item

• Resolution/Ordinance Numbering: Select Resolutions or Ordinances

  Note:

  Resolution/Ordinance Numbering will only appear if Order and Resolution Numbering are turned on.

Details Section

• Item Category: Select the category your item is in

• Item Description: Add a description of the item

  • Version History: Track changes/versions of the item description

• Official Body: Select an option for the body from the drop-down

• Department: Choose the department responsible for the item

• Presenter: Select a presenter

• Sponsors: Pick a sponsor of the item

• Recommended Actions: Select a recommended action, if desired

• Alternative Actions: Add any alternative actions

  • Version History: Track versions/changes for the actions

Other Details Section

• Overview: Edit the overview of the item

  • Version History: Track changes/versions of the Overview

• Legal Impact: Add a legal impact note, if needed

  • Version History: Track changes/versions of the Legal Impact

• Operational Analysis: Type an Operational Analysis for the item

  • Version History: Track changes/versions of the analysis

Fiscal Information

• New Fiscal Item: Create a fiscal item

• Fiscal Impact Summary: Add a fiscal impact summary for the item

  • Version History: Track changes/versions of the summary