The Agenda and Meeting Management Select Image Library allows you to upload images that can be reused within the system. Image Library files are added to templates and various fields by entering the custom merge tags you set when uploading them, instead of directly inserting the images. This article will show you how to add and manage image library files.
Important Note
Image Library files are generally not used for one-off images; we recommend using the Insert Image button for single-use images.
Add a New Image to the Image Library
You can easily upload new images to the Image Library under Site Settings.
Sign in to the system if you have not already
Navigate to the User Menu, then select Settings:
Click the Meetings tile:
Click the Image Library tile:
Navigate to the Meetings Images section or the Media Images section, as applicable:
Click the New Image button next to the section you want to add the image to:
Fill in the Create Image Library fields:
Item Name: The image's name
Merge Tag: A custom merge tag text used to insert the image
Note:
Any image's merge tag must be unique. If a merge tag that's already used is added, an error message will appear.
Click the Add New Image Library button:
Click the Upload button to the right of the new image's name:
Click the Drop or Select File to Upload field to open your computer's File Explorer and select the image file you wish to upload, or drag and drop the desired file from your computer onto the field:
Click the Upload button:
The image was added
Edit an Image in the Image Library
You can easily update the files, names, and merge tags that images use in the Image Library.
Sign in to the system if you haven't already
Navigate to the User Menu, then select the Settings option:
Click the Meetings tile:
Click the Image Library tile:
Navigate to the Meeting Images section or Media Images section, as applicable:
Click the Upload button (green up arrow and cloud icon) to the right of an existing image file to replace it, if desired:
Click the Drop or Select File to Upload field to open your computer's File Explorer and select the image file you wish to upload, or drag and drop the desired file from your computer onto the field:
Click the Upload button:
Click the Edit (purple pencil icon) button to the right of an existing image to update the image's name and merge tag:
Update the Edit Image Library fields as necessary:
Item Name: Update the name for the image, if desired
Merge Tag: Update the custom merge tag that is used to insert the image, if desired
Note:
An image's merge tag must be unique. If a merge tag that's already used is added, an error message will appear.
Click the Save Changes button:
The image was updated
Reorder Image Library Images
The Edit Order functionality allows you to change the order in which your image library's images appear on various pages or within certain dropdown menus.
Sign in to the system if you have not already
Navigate to the User Menu, then select the Settings option:
Click the Meetings tile:
Click the Image Library tile:
Navigate to the Meeting Images section or Media Images section, as applicable:
Click the Edit Order button:
Click and hold the grid icon to the left of the desired images, and drag and drop the images into the preferred order:
Click the Save Changes button:
The images have been reordered
Delete an Image in the Image Library
If you no longer need an image for future documents, you can delete it from the Image Library.
Sign in to the system if you have not already
Navigate to the User Menu, then select the Settings option:
Click the Meetings tile:
Click the Image Library tile:
Navigate to the Meeting Images section or Media Images section, as applicable:
Click the Delete button (red trash can icon) to the right of the image you want to delete:
Click the Delete Image Library button on the Delete Image Library pop-up message to confirm the deletion:
The image was deleted