Optical Character Recognition (OCR) converts an image-only PDF into a searchable PDF by recognizing the text in the document. This makes it easier to search, copy, and work with scanned documents in RapidReview.
This article explains how to run OCR on a document in RapidReview.
Important Notes
Running OCR replaces the original document with the searchable version. This action cannot be undone.
OCR accuracy depends on the quality of the original document. Some text may not be recognized correctly.
OCR is only available for image-only PDF files. Documents that already contain machine-readable text, including vectorized PDF files, cannot be processed.
Convert a Document Using Optical Character Recognition (OCR)
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Click Launch RapidReview (wrench icon):
Click on the More Actions (three-dot) icon on the document card and select OCR file from the dropdown:
Click the OCR file button on the pop-up window to confirm:
An alert will inform you when your OCR process is complete; depending on the size of the document, this could take anywhere from 30 seconds to many minutes
Note:
The document will be replaced with a searchable version when the process is complete.
Troubleshooting
If OCR is unsuccessful, one of the following may be true:
The PDF already contains machine-readable text.
The PDF is vectorized.
The document contains multiple scanned images that must first be converted to a single raster image.