Accounting Configuration pertains to the settings within Recreation Management that influence financial reporting for services and monies taken in by your organization.
Video Instruction
Please watch the video to learn about Accounting Configuration. Once finished, review how to apply what you learned in the system before continuing to the next lesson, Configuring Templates.
When to Use
Accounting Configuration is an integral step in your functionality of financial reporting. These settings can influence:
Transaction Reports
General Ledger Reports
Financial Exports
How to Apply
While learning how to utilize Accounting Configuration, you may experience areas where you have questions. If you have any questions or run into issues, please keep track of them so your CivicPlus representative may address them.
Please complete the following:
Verify the GL Codes from your GL Import are accurate
Add additional GL codes that were not in the import file submitted with the rest of your deliverables
Assign the appropriate GL codes to payment types
Build Tax Types if applicable
Add Offline Credit/Debit Payment Types if applicable
FAQ
What are Asset and Liability codes?
Asset codes represent cash or other resources owned and controlled by the organization, used for incoming funds before distribution to revenue accounts. Liability codes represent amounts owed by the organization, typically used for "Credit on Account" where money is received but a future service is owed. More information about these types of codes and how they can be used in the Recreation Management System can be found in our help center article General Ledger (GL) Account Types.
What if I do not have Asset or Liability Codes?
The Recreation Management system has prebuilt sample Asset and Liability codes that can be used as a placeholder if your organization does not have Asset or Liability codes.
What Payment Types should have Cash Receipt Type turned on?
Payment types that utilize Asset general ledger codes should have the Cash Receipt Type box selected. These can include Cash, Check, and Credit/Debit.
Can our organization use more than one bank account?
No. Currently, the Recreation Management system does not support Fund Accounting. If your organization uses more than one bank account, also known as Fund Accounting, please contact your CivicPlus Representative. For more information about accounting methods supported within Recreation Management, please review our Accounting Guide help center article.
How does user credit work? Can user credit still be used if we decide to turn it off?
The User Credit account is where money may be held pending further account action that may occur through refunds, transfers, or applied toward new or existing balance. Please visit the User Credit Account help center article for more information about how User Credit is utilized in the Recreation Management system.