Configure Relative Dates for a Facility Reservation

This article shows how to create a recurring facility reservation using the Relative Date option. This option repeats the reservation on the same weekday and week of the month as the original start date. It does not use a specific calendar date.

Example Reservations

Monthly Recurrence

In this example, the start date is August 20, 2021. That date is the third Friday of the month. If you choose a monthly recurrence and use the Relative Date option, the reservation will repeat on the third Friday of each month. It will continue until the end date you set.

Note:

If you don’t select Relative Date, the schedule will repeat on the 20th of each month. It will do this no matter what day of the week it falls on, instead of repeating on the third Friday.

Yearly Recurrence

In this example, the start date is September 6, 2021, which is the first Monday of the month. If you choose a Yearly repeat schedule and use a relative date, the reservation will repeat every year on the first Monday of September.

Note:

If you don’t select Relative Date, the schedule will repeat every year on September 6, no matter what day of the week it falls on. It won’t follow the rule of repeating on the first Monday of September each year.

Instructions

1. Navigate to Facilities > Calendar

2. Apply filters

3. Select Refresh

4. Click on a date for a new reservation

5. Fill in reservation details

   • Facility: Select which facilities are to be reserved and the corresponding Rate Type

   • Date & Times: Select the date and time the reservation(s) begin

   • Recurrence: Select the Monthly or Yearly recurrence option from the drop-down

     • Interval: Choose the desired interval for the reservation

       • Example: If you wish to have a reservation that occurs every 3 months, select 3 from the drop-down.

     • Until: Select the end period for the reservation

     • Relative Date: Check the Relative Date option to indicate that the session will be based on the weekday and week of the month, versus the day of the month

   • For Activity: Associate the reservation with an activity

   • Assigned User: Select and assign a user account for the reservation

     • Send Confirmation Email: Check if you wish to notify the user of the reservation

   • Notes: Add any additional comments

   • Default Color: Select a color to represent the reservation

   • Status: Select a Reservation Status Type

     Note:

     You can only add a Reservation Status Type in the Calendar view. This option is not available when creating a facility reservation from the Catalog view. You also can't set a Reservation Status Type to apply automatically or use it as a default for certain reservation types or public reservations.

   • Conflicting Reservations: Select an option for handling conflicting reservations on the calendar

     • Don't allow: Choose whether to allow or block reservations that conflict with existing ones

     • Skip conflicting reservations: Dates with conflicts will not be booked. Only the dates without conflicts will be reserved.

     • Override conflicting reservations: Select to reserve the dates even if there is a conflicting reservation

6. Select Save (No Checkout) to create an Admin block off

   • Add To Cart: Saves the reservation, then allows you to input other reservations

   • Add To Cart & Checkout: Adds the reservation to the cart, then takes you through the checkout process