Create a New Internal Facility Reservation

This article shows how to create an internal facility reservation from the Facilities Calendar. This lets staff make a reservation without going through the checkout process.

Instructions

1. Navigate to Facilities > Calendar

2. Apply filters

3. Click Refresh

4. Click on a date for a new reservation

5. Fill in the reservation details

   • Facility: Select which facilities are to be reserved and the corresponding Rate Type

   • Date & Times: Select the dates and times of the reservation(s)

   • Recurrence: Select the desired recurrence option from the drop-down

     • None/One time only: No recurrence and/or just a single event

     • Daily: Occurs every day

     • Weekly: Occurs once a week

       • Note: The date and time section is the first reservation date, and the series will end at the "Until" date.

     • Monthly: Occurs once a month

       • Relative Date: Select Relative Date to indicate that the session will be based on the week of the month, versus the day of the month

   • For Activity: Associate the reservation with an activity

   • Assigned User: Select and assign a user account for the reservation

   • Notes: Additional comments

   • Default Color: Select a color to represent the reservation

   • Status: Select a Reservation Status Type

     Note:

     You can only add a Reservation Status Type in the Calendar view. This option is not available when creating a reservation from the Catalog view. You also can’t set it to apply automatically or use it as a default for any reservation type, including public reservations.

   • Conflicting Reservations: Select an option for handling conflicting reservations on the calendar

     • Don't allow: Choose whether to allow reservations with conflicts. If you don’t allow them, the system will block any reservation that overlaps with an existing one.

     • Skip conflicting reservations: Conflicting dates will not be booked. Only the dates without conflicts will be reserved.

     • Override conflicting reservations: Select this option to reserve the dates, even if there are conflicts with other reservations.

6. Save (No Checkout) will create an Admin block off

   • Add To Cart: Saves the reservation, allows you to input other reservations

   • Add To Cart & Checkout: Adds the reservation to the cart, takes you through the checkout process