Configure Relative Dates for a Session

This article will show you how to set up a schedule for a session using the Relative Date option. The Relative Date field indicates that the session will recur on the weekday and week of the month that the original start date occurs, instead of a specific date.

Example Schedules

Repeat Monthly

For this example, the Start Date is August 20, 2021, which is the third Friday of the month. By selecting a Monthly repeat schedule and Relative Date, the schedule will repeat on the third Friday of every month.

You can see the description of this in the Schedule Details for the session on the Catalog:

Note:

If Relative Date was not selected, then the schedule would repeat on the 20th of each month, regardless of the day of the week, instead of the 3rd Friday of the month.

Repeat Yearly

For this example, the Start Date is August 3, 2021, which is the first Tuesday of the month. By selecting a Yearly repeat schedule and Relative Date, the schedule will repeat every year on the first Tuesday of August.

You can see the description of this in the Schedule Details for the session on the Catalog:

Note:

If Relative Date was not selected, then the schedule would repeat on August 3rd of every year, regardless of the day of the week, instead of every year on the first Tuesday of August.

Instructions

1. Navigate to Activities, then to Activity List

   

2. Expand the Activity

3. Select Edit (pencil icon) next to the desired session

   Note:

   If needed, create a new session.

4. Navigate to the Schedule tab

5. Configure the Schedules fields

   • Facility: Select a facility from the list

   • Start/End Dates and Times: Indicate when the session will begin/end

     Note:

     The Start Date you select will indicate what day of the week the schedule will repeat.

   • Repeat: Set the interval of time for which the session will repeat

   • Day Select: Select the day(s) that the session will occur on

     Note:

     This option is only available for Weekly repeat schedules.

   • Relative Date: Check the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date

     Note:

     View the examples at the top of the article for information on how relative dates work with Monthly/Yearly schedules.

   • Reserve Facility: Select to reserve the facility with the session schedule

   • Conflict Override: Click to override scheduling conflicts

   • Add Schedule: Add additional schedules as needed

6. Click Save Session