Create a Day Rate Type

Day Rate Types allow you to rent a facility in overnight increments. This means the reservation will begin on one day and end at the specified time of the next day. This rate type is commonly used for campgrounds, RV sites, or other overnight reservations.

Important Note:

If you wish to set up a multiple-hour rental that begins and ends on the same day, check out the Block Rate Type.

Instructions

1. Navigate to Facilities, then to Facility List

2. Expand a location

3. Edit a facility

4. Navigate to the Rate Types tab and click Add Rate

5. Add a Label for the rate type

   Note:

   This will appear in the catalog

6. Set the Base Fee

   • Fee: Enter the dollar amount you wish to charge for the rate

   • Base Unit: Choose Day as the unit

   • Unit Size: Specify the size of the unit. For example, if you set the Unit Size to 2, the facility will be booked in 2-day increments

7. Set the Open Hours for the start and end time of the reservation

   • From: This is the time the rental starts

   • To: The time the rental will end on the following day (Day rates are always overnight)

   • Do Not Print: Select to not allow Open Hours to print on the receipt.

8. Fill out the remaining fields:

   • Fee Limits: If desired, enter a minimum and maximum fee limit

   • Min/Max Units: If needed, add a minimum and maximum unit size

     • Example: A rental with a Unit Size of 2 means each unit is 2 days. A Min unit of 2 would indicate a minimum of two 2-day blocks (4 days total).

   • Dates (required): Select a date range for which this rate is available

     Note:

     The start and end dates should not cross multiple years.

     • Repeat Annually: Check to have the rate automatically renew every year

   • Schedule Type (required): Use the drop-down menu to select a schedule type (Daily, Weekly, Monthly, Yearly)

     • Daily: Choose if it will be an everyday fee

     • Weekly: Allows you to select the days of the week the rate will apply

       • Days: Required if you chose a Weekly schedule; select which days to apply the rate

     • Monthly: Select if you want a once-per-month schedule

     • Yearly: Choose to have the rate on a once-per-year schedule

   • Taxes: Select tax type(s)

     • Price Includes Tax: Check to include the tax amount on the promoted price.

   • Account Flag: Select an Account Flag from the list

   • Residency: Select residency requirements (Available to All, Residents Only, Non-Residents Only)

   • Online Availability: Choose availability features (Available Online and In-House, Available Online Only, Available In-House Only)

   • Fee Varied: Do not use this option with Day rates

   • Max Daily Bookings: If set, the facility will be completely unavailable on any date that reaches this number of bookings with this rate type.

   • GL Code: Select a GL Code for rentals using this rate type; N/A will use the facility's GL configuration

9. Click Save Rate

10. Click Save Facility