Create a Flat Rate Type

This article shows you how to create a Flat Rate Type for a facility. Use Flat Rates when you want to charge one set fee for a reservation. By setting Fee Limits, the price stays the same no matter how many hours are booked in one day.

Instructions

1. Navigate to Facilities, then to Facility List

2. Expand a Location

3. Edit a Facility

4. Navigate to the Rate Types tab and click Add Rate

5. Add a Label for the rate type

   Note:

   This will appear in the catalog.

6. Set the Base Fee

   • Fee: Enter the dollar amount you wish to charge for the rate

   • Base Unit: Choose if the facility can be reserved in Half Hour, Hour, Day, Block, or Minute units

     • Half Hour: This option rents the facility in 30-minute blocks. It’s commonly used for meetings, parties, and similar events.

     • Hour: This option rents the facility by the hour. It’s often used for meetings, basketball courts, pavilion rentals, and similar events.

     • Day: This option rents the facility in daily or overnight blocks. It’s commonly used for campgrounds, RVs, and similar reservations.

     • Block: This option rents the facility for a set block of time on the same day. It’s often used for events like weddings or sports games. Common examples include pavilion or field rentals.

     • Minute: Rents the facility by the minute

   • Unit Size: Specify the size of the unit

7. Enter a minimum and maximum Fee Limit that matches the base fee you entered above

8. Fill out the remaining fields as needed

   • Min/Max Units: Leave blank

   • Dates (required): Select a date range for when this rate is available

     • Repeat Annually: Check to have the rate automatically renew every year.

   • Open Hours (required): Create a From and To hour range of when the reservation can occur

     • Do Not Print: Select to not allow Open Hours to print on the receipt.

   • Schedule Type (required): Use the drop-down menu to select a schedule type (Daily, Weekly, Monthly, Yearly)

   • Taxes: Select tax type(s)

     • Price Includes Tax: Check to include the tax amount on the promoted price.

   • Account Flag: Select an Account Flag from the list

   • Residency: Select residency requirements (Available to All, Residents Only, Non-Residents Only)

   • Online Availability: Choose availability features (Available Online and In-House, Available Online Only, Available In-House Only)

   • Fee Varied: Click to select varying fee options

   • Max Daily Bookings: If set, the facility will be fully unavailable on any date that reaches this number of bookings. This only applies to bookings using this rate type

   • GL Code: Select a GL Code for rentals using this rate type; N/A will use the facility's GL configuration

9. Click Save New Rate

10. Click Save Facility

Resources

• Adjust a Flat Rate Type Reservation

• Create a Block Rate Type