The Catalog Export feature allows you to download a customized .TXT file report of your Catalog. Catalog exports can be used to create activity brochures in InDesign or other programs.
Catalog Export
Instructions
Navigate to Reports
Search for and select Catalog Export
Fill out the desired fields:
Format: Choose a format from the drop-down
Template: Select a template from the list or create a new template
Activity Filter(s): Choose the activities/sessions you wish to include in the report
Tab Filter(s): Check to filter by catalog tabs
Location Filter(s): Select any specific locations
Show Discount/Membership Fee For These Discounts: Include the discount fee for any desired discounts
Instructor Filter: Search for and select specific instructors
Admin Filter: Filter down by specific admin
Activity Sort Order: Choose the order to display the activities
Session Sort Order: Select the sort order for sessions
Click Download Export
Note: The export may take a few minutes to prepare before the download begins. Repeat clicks will restart the process.
Create a Catalog Export Template
This article will show you how to create a Catalog Export Template in CivicRec. Catalog exports can be used to create activity brochures in InDesign or other programs.
Instructions
Navigate to the Configuration tab, select the Templates menu, then select Catalog Export Templates.
Click New Template
Fill in Settings fields
Label/Description: Name your template (Example: Summer 2019)
Date Format: Choose how you want your session dates to display in your export. Valid formatting options are:
Month: m or mm
Date: d or dd
Year: yy or yyyy
Example: dd/mm/yyyy, mm/dd/yyyy, mm/dd/yy, dd/mm
Time Format: Choose how you want your session times to display in your export. Valid formatting options are:
Hours: h or hh
Minute: mm
AM/PM: A
am/pm: a
Repeat AM/PM on Time Range: Leaving this box checked will repeat the AM/PM formatting selected above
Day of Week Formats: Choose how many characters you want your days of the week to display in your export
Example: M, Mo, Mon, Monday
Price Format: Select how you want your session prices to display in your export. Valid formatting options are:
Full: $1.00
Basic: $1
Free Program Display: Type how you want your free sessions to display in your export
Example: Free or $0
Click Save New Catalog Export Template
Navigate through the remaining tabs and customize as needed
Header: The Header template is included at the top of the exported file.
Tabs: The Tab template is included once for every catalog tab in the exported data.
Categories: The Category template is included once for every category within each tab in the exported data.
Activities: The Activity template is included once for every activity within each category in the exported data.
Activity Locations: The Activity Location template is optional but can be used to break sessions apart by location within a given activity. It is included once for every different location within each activity in the exported data.
Sessions: The Session template is included once for every session within each activity or location in the exported data.
Session Schedule: The Session Schedule template is included once or more for every session within each activity or location in the exported data.
Click Save Catalog Export Template
Catalog Export: InDesign Import Assistance
This article will show you how to import a file into InDesign, once you have already exported the activity information out of Recreation Management. This tool will assist you when you create Brochures.
Once you have successfully exported your Activity List out of Recreation Management, please use the instructions below as a guide to import the information into InDesign.
Important Note:
Recreation Management is in no way affiliated with, nor do we support InDesign. If you require assistance not covered in this document, we encourage you to visit the InDesign website or consult InDesign Support.
Instructions
Click New on the
Fill in the fields (Recommended Specs)
Document Preset: Default
Intent: Print
Number of Pages: 1
Start Page #: 1
Facing Pages: Check to apply
Primary Text Frame: Do not select
Page Size: Letter
Width: 8.5 in
Height: 11 in
Orientation: Portrait
Columns:
Number: 1
Gutter: 0.1667 in
Margins:
Top: 0.5 in
Bottom: 0.5 in
Inside: 0.5 in
Outside: 0.5 in
Drag and drop the CivicRec Brochure Export
Drag the text box onto the page to place the content
Open Window > Styles > Paragraph Styles to view the ParaStyles Palette
View imported Paragraph Styles
Adjust the Paragraph Styles to format
