Deferred Revenue Balances Report

This article will show you how to run a GL Summary report to determine the amount moving into/out of deferred revenue for a given time period.

Review the Reports Overview article to learn to use filters and fields, save a custom report, and set up a scheduled report email.

Instructions

1. Navigate to Reports:

2. Select GL/Revenue Reports, and then select General Ledger Summary or Long-Term GL Summary:

   Note:

   The difference between the two reports is that the Long-Term GL Summary has fewer options but runs much faster; the resulting information is the same. GL Summary is best for reports that require a lot of filtering; Long-Term GL Summary is best for reporting for long time periods.

3. Select the From and To dates:

4. Click Filters, then use the GL Filters and select all Deferred Revenue accounts:

5. Click Apply:

6. View the report:

   • GL Type: The type of payment account

   • GL Code/Desc: Displays the code and description for the GL item

   • GL Debit: Shows the total amount debited from the Deferred Revenue account, or in other words, the total amount moved from Deferred Revenue to be recognized in a specific Revenue account

   • GL Credit: Displays the total amount credited from the Deferred Revenue account, or in other words, the total amount placed into Deferred Revenue as a result of a patron paying for an activity or rental that occurs in the future

   • GL Net: Shows the difference between Debit and Credit, or the total change to the balance of Deferred Revenue for the time period

     Note:

     The Debit, Credit, and Net columns will always show four decimal places.