Deferred Revenue Balances Report

This article will show you how to run a GL Summary report to determine the amount moving into/out of deferred revenue for a given time period.

Review the Reports Overview article to learn to use filters and fields, save a custom report, and set up a scheduled report email.

Instructions

1. Navigate to Reports

2. Select GL/Revenue Reports, and then select General Ledger Summary or Long-Term GL Summary

   Note:

   The difference between the two reports is that the Long-Term GL Summary has fewer options but runs much faster, the resulting information is the same. GL Summary is best for reports that require a lot of filtering, Long-Term GL Summary is best for reporting for long time periods.

3. Select the From and To dates

4. Click Filters, and then use the GL Filters and select all Deferred Revenue accounts

5. Click Apply

6. View the report

   • GL Type: The type of payment account

   • GL Code/Desc: Displays the code and description for the GL item

   • GL Debit: Shows the total amount debited from the Deferred Revenue account or in other words, the total amount moved from Deferred Revenue to be recognized in a specific Revenue account

   • GL Credit: Displays the total amount credited from the Deferred Revenue account or in other words, the total amount placed into Deferred Revenue as a result of a patron paying for an activity or rental that occurs in the future

   • GL Net: Shows the difference of Debit-Credit or the total change to the balance of Deferred Revenue for the time period

     Note:

     The Debit, Credit, and Net columns will always show four decimal places.