Use this chart to compare Advanced Fillable Forms, Document Management, and Prompts. It shows which features are included with each option. This can help staff choose the tool that best fits their needs. For more information on these features, visit the following articles:
Feature | Advanced Fillable Forms | Document Management | Prompts |
|---|---|---|---|
Embedded digital forms in the checkout process | Yes | No | No |
Supports configurable workflows and approvals | Yes | No | No |
Supports conditional logic questions | Yes | No | No |
Ability to create multi-page forms for sign up packets for program registration | Yes | No | No |
Can map certain fields to Recreation Management for automatic data population (for example: Facility requested, rental date, rental time) | Yes | No | No |
Highly customizable (can add photo buttons, links, upload documents) | Yes | No | No |
Ability to configure staff notifications when a requirement is met | Yes | Yes | No |
Ability to complete requirements outside of checkout | Yes | Yes | No |
Flexible retention policies | Yes | Yes | No |
Can upload a document during the checkout process | Yes | Yes | No |
Configurable permissions for viewing/downloading submitted documents | Yes | Yes | No |
Can apply to multiple activities/facilities | Yes | Yes | Yes |
Can satisfy across multiple registrations/reservations to reduce the number of times it needs to be collected. | No | Yes | No |
Automated roster removal/rental cancellation | No | Yes | No |
Can be triggered/required based on a prompt response | No | Yes | No |
Can trigger discounts and fees in Recreation Management | No | No | Yes |
Individual data fields can be added as fields in Recreation Management reports | No | No | Yes |
Included with Recreation Management at no cost | No | No | Yes |
Submitted answers can be updated directly within Recreation Management | No | No | Yes |
Submitted answers can be pulled into league management when drafting teams | No | No | Yes |
Ability to configure how often a resident needs to answer the question (once per cart, per line item, per user) | No | No | Yes |