The View/Set GL tool allows a user to search for a transaction and see how it appears in the GL. If the user wants to adjust the GL entries, they have two options: Manually Set GL and Auto-Generate GL.
Manually Set GL: This step should typically not be necessary but is useful if there is an underlying problem with the transaction that prohibits Recreation Management from setting the proper codes automatically. In that case, the user can force the GL entries as long as they manually set the entries in a way that balances debits and credits.
Auto Generate GL: This process automatically tells Recreation Management to clear the codes on that transaction and reset them according to the system settings configured above. This step is useful if the user has corrected a known configuration issue. (an Item that previously did not have a revenue code). If the user takes steps to adjust the GL configuration, regenerate the GL to tell Recreation Management to reset the transaction according to those new settings.
Instructions
Log in to Recreation Management
Navigate to the Configuration tab, and then select Financial Settings, and then GL Configuration
Select the View/Set GL tab, enter a Transaction ID, and press Enter on your keyboard
View ledger information for the receipt and make any changes, as needed
Show Receipt: Click to view the actual receipt
Manually Set GL: Click to manually set the GL
Effective Date: Adjust the date
GL Code: Enter a different GL Code
Debit/Credit: Adjust debit/credit amounts
[Click to add Additional Row]: Click to add more rows/information
Update General Ledger: Click this button for either Payment or Revenue Row(s) to update the information
Auto-Generate GL: Only use if there is an underlying problem with the transaction that prohibits Recreation Management from setting the proper codes automatically; click OK to auto-generate
