Manually Send Notifications from Your Website or Portal

This article will show you how to manually send subscription list email notifications.

Manually Send an Email Notification for a Meeting Outside of Weekly Emails

1. Log in to your municipality's Publishing Website or Portal if you have not already

2. Click the Meetings link in the top-right corner of the page, below the City Website link, to navigate to your Meetings page

3. Click the View Details link to the right of the desired meeting

4. Scroll down and click the Email this page to a List of Subscribers button (newspaper icon) next to the printer icon

5. Under Newsletter category, click the radio button next to the name of the desired subscription list

6. Add text to the body of your email in the Introduction field, if desired

7. Scroll down and click the Save button

   Note: The Save feature does not send the email.

8. Ensure that the Send Test Email to the email address listed below radio button is selected

9. Enter one or more email addresses that you would like to receive a test copy of your email into the Test email addresses field

   Note: Separate multiple email addresses with commas.

10. Click the Submit button

11. Once you have previewed the Test Email, click the Send email immediately radio button to send your email right away

    Note: Emails are sent in batches of 100 every 15 minutes.

12. Or click the Send email at a specific date and time radio button and enter the date and time you wish to send the email into the Date and Time fields

13. Click the Submit button

14. Your email will appear as pending and will be sent immediately or at a later date and time, depending on your selections

Manually Send an Email Without Meeting Materials Hyperlinked (Meeting Canceled or Moved)

1. Log in to your municipality's Publishing Website or Portal if you have not already

2. Click the Dashboard link in the top-right corner of the page to the left of the Search Meeting Files box to navigate to your Dashboard if you are not there already

3. Click the Administration button

4. Within the Send Email section, click the Send an Email to a list of subscribers link

5. Enter the subject of your email in the Title field

6. Under Newsletter category, click the radio button next to the name of the desired subscription list

7. Enter the content of the email into the Body field

   Note: You can use the text and paragraph formatting tools to edit the display of your message.

8. Scroll down and click the Save button

   Note: The Save feature does not send the email.

9. Ensure that the Send Test Email to the email address listed below radio button is selected

10. Enter one or more email addresses that you would like to receive a test copy of your email into the Test email addresses field

    Note: Separate multiple email addresses with commas.

11. Click the Submit button

12. Once you have previewed the Test Email, click the Send email immediately radio button to send your email right away

    Note: Emails are sent in batches every 15 minutes.

13. Or click the Send email at a specific date and time radio button and enter the date and time you wish to send the email into the Date and Time fields

14. Click the Submit button

15. Your email will appear as pending and will be sent immediately or at a later date and time, depending on your selections