This article will show you how to email the Agenda, Agenda Packet, and Minutes files.
Instructions
Sign in to your solution if you have not already
Navigate to the Meetings module:
Select the desired agenda:
Click the View drop-down menu and select the Agenda Files option from the drop-down list:
Note:
The default view is the Agenda view.
Scroll down and click the Send button:
Enter recipients for the agenda files:
To: Defaults to the active user's email address
To - Email List(s): Select one or more pre-existing email lists within the system to send files to every user on those lists if desired
To - Users: Select individual system users to send files to if desired
To - External: Enter email addresses for individuals without accounts in the system that you would like to receive the files, if desired
Note:
Email lists, individual system users, and email addresses entered will not appear as email recipients to anyone other than the sender.
Enter an Email Subject and Email Body:
Note:
You can edit the display of the email body as desired using the Text Formatting and Paragraph Formatting tools:
Select the Attachments, Packets, or Minutes files that you would like to send:
Note:
The files you select will appear as individual attachments to the message in the email body.
Click the Send Email button to send the email to all selected recipients:
The email will now appear in the Sent list:
