This article will guide you through emailing the Agenda, Agenda Packet, and Minutes files.
Instructions
Sign in to your solution if you have not already
Navigate to the Meetings module:
Select the desired agenda:
Click the View drop-down menu and select the Agenda Files option from the drop-down list:
Note:
The default view is the Agenda view.
Navigate to the Sent section, then click the Send button:
Ensure you are viewing the Email tab:
Enter recipients for the agenda files:
To: Defaults to the active user's email address
To - Email List(s): Select one or more pre-existing email lists within the system to send files to every user on those lists if desired
To - Users: Select individual system users to send files to if desired
To - External: Enter email addresses for individuals without accounts in the system that you would like to receive the files, if desired
Note:
Email lists, individual system users, and email addresses entered will not appear as email recipients to anyone other than the sender.
Enter an Email Subject and Email Body:
Note:
You can edit the display of the email body as desired using the Text Formatting and Paragraph Formatting tools:
Select the Attachments, Packets, or Minutes files that you would like to send:
Note:
The files you select will appear as individual attachments to the message in the email body.
Click the Send Email button to send the email to all selected recipients:
The email will now appear in the Sent list