Released Enhancements
Auto-Enable Written Comment and Speaker Sign-Up in Item Designs
Agenda and Meeting Management Select now allows clerks and administrators to automatically enable Written Comment and Speaker Sign-Up for agenda items based on the selected Item Design. This helps streamline public participation setup and reduce repetitive configuration work. The enhancement helps standardize participation settings across meetings while preserving flexibility at the item level.
Key Enhancements
New Default Participation Settings: Item Designs now include two new configuration options:
Auto-Enable Written Comment when available
Auto-Enable Speaker Sign-Up when available
Automatic Item Configuration:
Agenda items created using the Item Details page under Default Items settings with these options enabled will automatically inherit the corresponding participation settings
Written Comments and Speaker Sign-Up can be enabled independently or together
Public Engagement Suite Awareness:
These options only appear when Public Engagement Suite is enabled in Site Settings
If Public Engagement Suite is not enabled for the Meeting Type, the auto-enable options are hidden and not applied
Meeting Type Governance Preserved: Meeting Type participation settings continue to control overall availability and can override Item Design defaults when participation features are disabled at the meeting level.
Manual Overrides Supported: Users can still manually adjust participation settings at the individual agenda item level where current workflows allow.
No Impact to Existing Designs: Existing Item Designs default to unchecked and are not modified retroactively.
What to Expect
Clerks can now configure participation defaults directly within Item Designs. This reduces repetitive setup work and improves consistency across agenda items. Public participation settings remain fully governed by existing Meeting Type and item-level controls.
Include Item Reports in Minutes from Item Files
Created or uploaded Item Reports can now be included directly in meeting minutes from the Create/Upload Report workflow in the Item Files view. This gives clerks more control over meeting documentation. The enhancement also reduces navigation between modules and makes it easier to manage which reports are appended to official minutes.
What’s Included
New Minutes Inclusion Option: A new “Include in Minutes” checkbox is available in the Create/Upload Report workflow, positioned next to “Include in Packet.”
Permission-Based Access:
Users with the Access to Minutes Module security profile can enable or disable the checkbox.
Users without that permission do not see the option.
Minutes Reporting Support:
Item Reports marked for inclusion are added to meeting minutes.
A new “In Minutes” column displays the current inclusion status. Excluded reports are shown as a red X by default.
Meeting Minutes Regeneration Support: When generating Minutes from Agenda Files, clerks can choose to Regenerate Agenda Item Reports so that report inclusion is reflected correctly.
Item Report Design Support: The Minutes inclusion setting is also available in Meeting Type Item Report Design, allowing consistent behavior across report workflows.
No Impact to Existing Workflows: Creating or uploading reports, portal inclusion, and attachment workflows continue to work as they do today.
Why It Matters
Clerks can now decide whether Item Reports should be included in meeting minutes at the time the report is created or uploaded. This improves workflow efficiency and reduces manual follow-up. It also ensures minutes reflect the correct report content based on permissions and configuration.
WCAG 2.1 Admin Portal Improvements
Improved Responsive Layout and Zoom Accessibility (WCAG 1.4.4 & 1.4.10)
We have enhanced the responsiveness and readability of Meetings, Agenda, and Minutes views across smaller viewports and increased zoom levels. This improves accessibility for users with low vision and those who rely on enlarged text or zoomed interfaces. These updates improve layout stability. They also ensure content remains understandable and usable without visual confusion.
Enhancement Summary
Improved Resize and Reflow Support (WCAG 1.4.4 – Resize Text, WCAG 1.4.10 – Reflow): Meetings, Agenda, and Minutes views now better adapt to smaller screens and increased browser zoom levels (up to 200% and beyond) without loss of usability.
Enhanced Meetings and Events Card View: Card layouts now maintain clearer structure, alignment, and visual hierarchy at higher zoom levels and on smaller screens.
Improved Agenda View Readability:
Sections remain visually distinct
Text wraps appropriately without breaking layouts
Content no longer becomes compressed or overlaps during zoom or viewport resizing
Improved Minutes View Structure: Minutes content now maintains proper spacing and separation between sections and items. This prevents jumbled or overlapping layouts.
Responsive Layout Behavior: Layouts adapt more consistently across desktop, tablet, and mobile-sized viewports while preserving readability and navigation.
Reduced Horizontal Scrolling: Content remains readable with minimized horizontal scrolling wherever possible.
Accessibility Validation: Improvements were tested across multiple zoom levels and screen sizes to ensure accessibility compliance and usability for screen magnification users.
What to Know
Users who rely on browser zoom, enlarged text, or smaller screens will experience improved readability and layout consistency across Meetings, Agenda, and Minutes workflows. Content remains visually organized and accessible without disrupting existing functionality or workflows.
Improved Mobile Accessibility for Dashboard Filters (WCAG 1.3.4)
We have enhanced the accessibility and interaction behavior of Dashboard filter selection controls. This improves usability on mobile and tablet devices. Users can now reliably remove selected filters using the red “X” button across orientations and device sizes.
Key Features
Improved Selection Removal (WCAG 1.3.4 – Orientation): Clicking the red “X” icon next to a selected filter now immediately removes the item from the selection list on mobile and tablet devices.
Enhanced Mobile Interaction: Filter removal behavior now works consistently regardless of device orientation or viewport size.
Improved Department and User Filter Logic: Fixed issues where selected User or Department filters were not properly removed when interacting with the selection controls.
Accessible Select Control Upgrade: Replaced Chosen.js with Tom Select to improve accessibility, interaction reliability, and keyboard support.
Cleaner Dynamic UI Behavior: User and Department selection controls now correctly appear or hide based on the currently selected view filter.
Overview
Users on mobile and tablet devices can reliably remove selected Dashboard filters without losing functionality or encountering inconsistent behavior. These improvements strengthen accessibility compliance. They also improve overall usability across responsive layouts.