Users of Public Portals with the Public Engagement Suite Speaker Sign-Up feature can sign up to speak at a future meeting. Once submitted, Speaker Sign-Up requests are visible to logged-in Agenda and Meeting Management Select administrators. This article will show you two ways to sign up as a speaker.
Important Notes
The layout and appearance of your Public Portal may differ depending on your municipality or organization's customizations.
Speaker Sign-Up functionality is only available in Public Portals with the Public Engagement Suite add-on enabled.
Users can only sign up to speak for events that take place in the future. The Speaker Sign-Up icon will not be displayed for past events.
Users can only submit one speaker request per email address per item.
Sign Up to Speak as a Signed-In Public Portal User
Navigate to your municipality or organization’s Public Portal:
Click the Sign In button to sign in to the Public Portal if you are not already signed in:
Note:
If you are already signed in to the Public Portal, skip to step 5.
If you already have a CivicPlus Single Sign-On account, follow the on-screen prompts to sign in to your Public Portal:
If you do not have a CivicPlus Single Sign-On account, click the Sign Up link to create a new account:
On the Public Portal home page, navigate to the event with the item you wish to speak about and click Go To Public Comment:
On the Meeting Overview page that opens, click the Speaker Sign Up button on the desired item:
Fill in the basic Speaker Sign-Up information fields:
Email (required): The email field will autopopulate with the email address you validated in steps 6 through 10
Full Name (required): Enter your full name
Search Google Maps: Click into the Search Google Maps field and type in your address; select your address in the list of address matches that appears below the field
Address 1: This field will autopopulate with the address selected in the Search Google Maps field
Address 2: Enter any additional address details that were not captured by the Google Maps search
City (required): This field will autopopulate with the city of the address selected in the Search Google Maps field
State (required): This field will autopopulate with the state of the address selected in the Search Google Maps field
Zip Code (required): This field will autopopulate with the zip code of the address selected in the Search Google Maps field
Note:
You cannot manually populate the Address 1, City, State, and Zip Code fields. These must be filled using the “Search Google Maps” functionality, which geo-validates that the address you entered exists.
Clear Address: Click this button to reset the Address, City, State, and Zip Code fields, if needed
Organization: Enter an organization, if desired
Phone Number: Enter your phone number, if desired
Scroll past the Phone number field and respond to the advanced Speaker Sign-Up information fields:
Participation method: Select an option to indicate if you wish to speak in person, online, or by phone, if available
Do you need a language interpreter?: Select Yes or No to indicate if interpreter services are needed for your speaking time
Notes:
The “Online” and “Phone” participation methods may not appear in all cases. These will only display if your municipality or organization have configured them as options.
The language interpreter field may not appear in all cases. It will only display if your municipality or organization has configured this option. When “Yes” is selected, a Please specify the language field will appear. You can type the desired language into the text box.
Click the Submit button to submit the form:
Your Speaker Sign-Up request has been submitted; if your municipality or organization has Speaker Sign-Up Confirmation notifications enabled, you will receive an email confirming your submission
Sign Up to Speak Without Signing In to the Public Portal
Navigate to your municipality or organization’s Public Portal:
Navigate to the event with the item you wish to speak about and click Go To Public Comment:
On the Meeting Overview page that opens, click the Speaker Sign Up button on the desired item:
On the Speaker Sign-Up pop-up that appears, enter your email address in the Email field if you are not already signed in to the Public Portal:
Click the Send Code button; a 6-digit verification code will be sent to the email address you entered:
Navigate to your email account and copy or note the verification code:
Navigate back to the Public Portal and enter or paste the verification code from your email into the Verification Code field:
Click the Verify Code button:
Fill in the basic Speaker Sign-Up information fields:
Email (required): The email field will autopopulate with the email address you validated in steps 6 through 10
Full Name (required): Enter your full name
Search Google Maps: Click into the Search Google Maps field and type in your address; select your address in the list of address matches that appears below the field
Address 1: This field will autopopulate with the address selected in the Search Google Maps field
Address 2: Enter any additional address details that were not captured by the Google Maps search
City (required): This field will autopopulate with the city of the address selected in the Search Google Maps field
State (required): This field will autopopulate with the state of the address selected in the Search Google Maps field
Zip Code (required): This field will autopopulate with the zip code of the address selected in the Search Google Maps field
Note:
You cannot manually populate the Address 1, City, State, and Zip Code fields. These must be filled using the “Search Google Maps” functionality.
Clear Address: Click this button to reset the Address, City, State, and Zip Code fields, if needed
Organization: Enter an organization, if desired
Phone Number: Enter your phone number, if desired
Scroll past the Phone number field and respond to the advanced Speaker Sign-Up information fields:
Participation method: Select an option to indicate if you wish to speak in person, online, or by phone
Do you need a language interpreter?: Select Yes or No to indicate if interpreter services are needed for your speaking time
Notes:
The “Online” and “Phone” participation methods may not appear in all cases. These will only display if your municipality or organization have configured them as options.
The language interpreter field may not appear in all cases. It will only display if your municipality or organization has configured this option. When “Yes” is selected, a Please specify the language field will appear. You can type the desired language into the text box.
Click the Submit button to submit the form:
Your Speaker Sign-Up request has been submitted; if your municipality or organization has Speaker Sign-Up Confirmation notifications enabled, you will receive an email confirming your submission