This article will show you how to add and manage departments in the Staff Directory module.
Who can use this feature?
System Administrator | Owner
Add a Department
On the Modules menu, select Content and then Staff Directory:
Move your cursor over the department where you want to place the new category. Hover over Add, then select Add Category Above or Add Category Below:
Complete the information fields:
Note:
This contact information is for the department, not an individual.
Category Name: The name of your department or committee
Physical Address: Add address information
Map & Directions: Choose if you would like to display a map and/or directions
Mailing Address: Add mailing address information
Phone: Department phone number and extension
Emergency Phone: Department emergency phone number
Fax: Department fax number
Submits a Form: Choose whether or not you would like the department to receive contact forms
Email: Department email address
Show Email as: What you would like the email address to read; typically, you would have it as the name of the department
Link: Allows you to add a link to the department page
Link Text: Allows you to hide the link address as something readable
Brief Description: Allows you to add a brief description of the department
Hidden: Allows you to choose if you would like this to be hidden
Show Archive: Allows you to show archived departments
Template: Allows you to choose if you would like to have a template attached to this department
Permissions: Set permissions for the department
View: May view the live side only
Author: Submit new items and modify/delete unpublished items
Publisher: Publish new items, modify unpublished items, modify published items, and accept/reject submitted items
Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories, and assign category permissions
Click Save or Save and Publish
Save: Allows you to save the changes made without publishing to the live site
Save and Publish: Allows you to save and publish to the live site
Modify a Department or Category
On the Modules menu, select Content and then Staff Directory:
Hover over the category and select Rename/Properties:
Modify the category's information fields:
Category Name: The name you would like displayed
Physical Address (Address 1 & 2, City, Province/State, Zip code): The physical address you would like displayed
Map & Directions: Choose if you would like to display a map and/or directions
Mailing Address (Address 1 & 2, City, Province/State, Zip code): The mailing address you would like displayed
Phone: The phone number for the department
Emergency Phone: The emergency phone number for the department
Fax: The fax number for the department
Submits a Form: Choose whether or not you would like the department to receive forms
Email: The contact email for the department
Show Email as: What you would like the email address to read; typically, you would have it as the name of the department
Link: Allows you to add a link to the department page
Link Text: Allows you to hide the link address as something readable
Brief Description: Allows you to add a brief description of the department
Hidden: Allows you to choose if you would like this to be hidden
Show Archive: Allows you to show archived departments
Template: Controls the design that will appear for items associated with this category
Note: If one is not selected, the default site design will be used.
Permissions: Set permissions for the department
View: May view the live side only
Author: Submit new items and modify/delete unpublished items
Publisher: Publish new items, modify/delete unpublished items, modify published items, and accept/reject submitted items
Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories, and assign category permissions
Click Save:
Delete a Department
Important Note:
You must unpublish and delete all employees in a department before you can delete the department.
On the Modules menu, select Content and then Staff Directory:
Hover over the department you want to remove and select Unpublish:
Hover over the department again and select Delete:
Select OK from the pop-up asking, Do you want to delete this department?:
