This article will show you how to add and manage departments in the Staff Directory module.
Who can use this feature?
System Administrator | Owner
Add a Department
On the Modules menu, select Content and then Staff Directory
Mouse over the department you want to place the new one above or below, hover over Add, and select Add Category Above or Below
Complete the information fields
Note: This contact information is for the department, not an individual.
Category Name: The name of your department or committee
Physical Address: Add address information
Map & Directions: Choose if you would like to display a map and/or directions
Mailing Address: Add mailing address information
Phone: Department phone number and extension
Emergency Phone: Department emergency phone number
Fax: Department fax number
Submits a Form: Choose whether or not you would like the department to receive contact forms
Email: Department email address
Show Email as: What you would like the email address to read; typically you would have it as the name of the department
Link: Allows you to add a link to the department page
Link Text: Allows you to hide the link address as something readable
Brief Description: Allows you to add a brief description of the department
Hidden: Allows you to choose if you would like this to be hidden
Show Archive: Allows you to show archived departments
Template: Allows you to choose if you would like to have a template attached to this department
Permissions: Set permissions for the department
View: May view the live side only
Author: Submit new items and modify/delete unpublished items
Publisher: Publish new items, modify unpublished items, modify published items and accept/reject submitted items
Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories and assign category permissions
Click Save or Save and Publish
Save: Allows you to save the changes made without publishing to the live site
Save and Publish: Allows you to save and publish to the live site
Modify a Department/Category
On the Modules menu, select Content and then Staff Directory
Hover over the category and select Rename/Properties
Modify the category's information fields
Category Name: The name you would like displayed
Physical Address (Address 1 & 2, City, Province/State, Zipcode): The physical address you would like displayed
Map & Directions: Choose if you would like to display a map and/or directions
Mailing Address (Address 1 & 2, City, Province/State, Zipcode): The mailing address you would like displayed
Phone: The phone number for the department
Emergency Phone: The emergency phone number for the department
Fax: The fax number for the department
Submits a Form: Choose whether or not you would like the department to receive forms
Email: The contact email for the department
Show Email as: What you would like the email address to read; typically you would have it as the name of the department
Link: Allows you to add a link to the department page
Link Text: Allows you to hide the link address as something readable
Brief Description: Allows you to add a brief description of the department
Hidden: Allows you to choose if you would like this to be hidden
Show Archive: Allows you to show archived departments
Template: Controls the design that will appear for items associated with this category
Note: If one is not selected, the default site design will be used.
Permissions: Set permissions for the department
View: May view the live side only
Author: Submit new items and modify/delete unpublished items
Publisher: Publish new items, modify/delete unpublished items, modify published items and accept/reject submitted items
Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories and assign category permissions
Click Save
Delete a Department
Important Note:
You must unpublish and delete all employees in a department before you can delete the department.
On the Modules menu, select Content and then Staff Directory
Hover over the department you want to remove and select Unpublish
Hover over again and select Delete
Select OK from the popup asking, Do you want to delete this department?
