If you do not currently have a CivicPlus website live and must publish required legal notices before your permanent Legal Notices website is available, you may use the temporary process below.
This solution is managed entirely by your organization and is intended only as a short-term option until your permanent Legal Notices website is implemented.
Important Disclaimer
This temporary publishing option is customer-managed. CivicPlus does not create or host temporary pages and does not provide legal advice. Your organization is responsible for selecting a compliant hosting method and confirming that it meets all applicable state and local legal requirements.
Step-by-Step Process
1. Choose a Temporary Hosting Location
Because you do not currently have a CivicPlus website, you must select a public, stable web location to host legal notices.
Options may include:
An existing website managed by your organization
A temporary website or landing page hosted under your government domain
A public web hosting platform approved by your legal counsel
The page must:
Be publicly accessible (no login required)
Remain live for the full required posting duration
Have a stable URL that does not change
2. Create a Dedicated Legal Notices Page
Create a page titled “Legal Notices” or “Public Notices.” The page should clearly indicate that it is being used as a temporary publishing location.
Each notice posted should include:
Notice title
Date posted
Required posting duration or expiration date
Full notice text and/or a downloadable PDF
3. Create an Internal Legal Notices Submission Form
Create an internal online form that staff must use to submit legal notices for posting. This ensures consistency and proper recordkeeping.
At a minimum, collect:
Notice title
Submitting department
Contact name
Contact email
Posting date
Required posting duration or expiration date
Full legal notice text
File upload (PDF, if applicable)
When configuring the form:
Assign the recipient(s) responsible for reviewing and posting notices
Enable email notifications
Test the form before internal distribution
4. Publish Legal Notices
For each submission:
Review the form submission for completeness
Post the notice to the Legal Notices page
Ensure dates and durations are clearly displayed
Confirm files and links are publicly accessible
5. Maintain Notices and Retain Records
Keep each notice posted for the full legally required duration
Do not remove or modify notices before expiration
Save copies of posted notices (PDFs and/or screenshots) for your records
6. Transition to Permanent Legal Notices Website
Once your permanent CivicPlus Legal Notices website is implemented, submit all new notices through the new system.
For notices on the temporary page, you may:
Allow them to expire naturally, or
Repost them to your permanent Legal Notices website
After all notices have expired or been reposted:
Add a link or redirect from the temporary page to your permanent site (optional)
Archive or remove the temporary page once the records are saved
Quick Compliance Checklist
Temporary hosting location selected and publicly accessible
Legal Notices page created
Internal legal notice submission form created, tested, and shared with appropriate internal staff
Notices posted with dates and durations
Records retained
Transition plan to the permanent Legal Notices website in place