If your CivicPlus Legal Notices site is not live by March 1, you may use the temporary process below to continue publishing required legal notices. This option is managed entirely by your organization and is intended only as a short-term solution until your permanent Legal Notices website is live.
Important Disclaimer
This temporary publishing option is customer-managed. CivicPlus does not create or host temporary pages and does not provide legal advice. Customers are responsible for confirming that this method meets all state and local legal requirements.
Step-by-Step Process
1. Choose a Temporary Hosting Location
Select a public, stable web location to host legal notices:
An existing page on your official government website (preferred)
A temporary page hosted under your government domain
Another public URL approved by your legal counsel
The page must be publicly accessible (no login required) and remain available for the full posting duration.
2. Create a Dedicated Legal Notices Page
Create a page titled “Legal Notices” or “Public Notices.” The page should clearly indicate that it is being used temporarily.
Each notice posted should include:
Notice title
Date posted
Required posting duration or expiration date
Full notice text and/or a downloadable PDF
3. Create an Internal Legal Notices Submission Form
Create an internal online form in the Form Center for staff to submit legal notices for posting. This ensures all required information is collected consistently.
At a minimum, the form should collect:
Notice title
Submitting department
Contact name
Contact email
Posting date
Required posting duration or expiration date
Full legal notice text
File upload (PDF, if applicable)
When configuring the form:
Enable email notifications and test the form before use
4. Publish Legal Notices
For each submission:
Review the form submission for completeness
Post the notice to the Legal Notices page
Ensure dates and durations are clearly displayed
Confirm files and links are publicly accessible
5. Maintain Notices and Retain Records
Keep each notice posted for the full legally required duration
Do not remove or alter notices early
Save copies of posted notices (PDFs and/or screenshots) for your records
6. Transition to Permanent Legal Notices Website
Once your permanent CivicPlus Legal Notices site is live, all new legal notices will be submitted through an online form and published directly to the CivicPlus website.
For legal notices currently posted on the temporary page, you may:
Allow notices to expire naturally, or
Repost notices to the permanent CivicPlus site
If you allow notices to expire naturally, we recommend adding a link in the footer of the permanent Legal Notices site that directs users to older or previously posted notices.
Once all notices have expired or been reposted:
Add a link or redirect from the temporary page to your permanent Legal Notices site
Archive the temporary page after the records have been saved
Quick Compliance Checklist
Temporary hosting location selected and publicly accessible
Legal Notices page created
Internal legal notice submission form created, tested, and shared with appropriate internal staff
Notices posted with dates and durations
Records retained
Transition plan to the permanent Legal Notices website in place