This process will show you how to create an activity and session using the Drop-In Activity Type. This allows participants to register in advance for a drop-in session.
Instructions
Create an Activity with the Drop-In type
Activity Name: Name the activity appropriately for a drop-in
Activity Type: Select Drop-In from the list
Note:
Fill out the rest of the fields as usual.
Click Create Session
Appropriately Name the session for the drop-in
Make sure the Activity you just created is selected
Add the Session Fee
Under the Advanced tab, a Max Days Out can be added to restrict the number of days before the selected program date that users can enroll in. For example, if the Max Days Out is 7, participants could only register for class dates up to 7 days in advance.
Navigate to the Pricing tab and assign a GL Code
Note:
Enter either a percentage or a flat dollar amount.
Navigate to the Schedule tab and configure the Schedules fields
Facility: Select a facility from the list
Start/End Dates and Times: Indicate when the session will begin/end
Repeat: Indicate the interval of time for which the session will repeat
Day Select: Select the day(s) that the session will occur on
Relative Date: Select the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date
Reserve Facility: Check to reserve the facility with the session schedule
Conflict Override: Click to override scheduling conflicts
Add Schedule: Add additional schedules as needed
Click Save New Session
Navigate to the Catalog
Participants will be able to select a current or future Drop-In Date when registering for the session
Registered participants will show up on the Drop-Ins tab of the session roster with their selected Drop-In Date listed
On the date of the selected drop-in session, the participants who registered for that date will show up on the Activity Check-In screen
