Create an Activity with the Drop-In Type

This process will show you how to create an activity and session using the Drop-In Activity Type. This allows participants to register in advance for a drop-in session.

Instructions

1. Create an Activity with the Drop-In type

   • Activity Name: Name the activity appropriately for a drop-in

   • Activity Type: Select Drop-In from the list

     Note:

     Fill out the rest of the fields as usual.

2. Click the Create Session plus icon in the tools column

3. Under the Basics tab: Appropriately Name the session for the drop-in

4. Make sure the Activity you just created is selected

5. Add the Session Fee

6. Under the Advanced tab, a Max Days Out can be added to restrict the number of days before the selected program date that users can enroll in. For example, if the Max Days Out is 7, participants could only register for class dates up to 7 days in advance.

7. Navigate to the Pricing tab and assign a GL Code

   Note:

   Enter either a percentage or a flat dollar amount.

8. Navigate to the Schedule tab and configure the Schedules fields

   • Facility: Select a facility from the list

   • Start/End Dates and Times: Indicate when the session will begin/end

   • Repeat: Indicate the interval of time for which the session will repeat

   • Day Select: Select the day(s) that the session will occur on

   • Relative Date: Select the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date

   • Reserve Facility: Check to reserve the facility with the session schedule

   • Conflict Override: Click to override scheduling conflicts

   • Add Schedule: Add additional schedules as needed

9. Click Save New Session

10. Navigate to the Catalog tab

11. Participants will be able to select a current or future Drop-In Date when registering for the session

12. Registered participants will show up on the Drop-Ins tab of the session roster with their selected Drop-In Date listed

13. On the date of the selected drop-in session, the participants who registered for that date will show up on the Activity Check-In screen