Released Enhancements
Agenda Accessibility and Translation Powered by DocAccess
Agenda and Meeting Management Select now offers Agenda Accessibility and Translation Powered by DocAccess. This enables municipalities to provide multilingual access to Public Portal content and meeting documents without requiring clerks to create, manage, or store translated records.
This solution helps agencies expand language access, reduce compliance risk, and improve civic transparency while preserving the original PDF as the official record.
Customers interested in enabling this capability should contact their Customer Success Manager or Account Manager for additional information.
Key Features
Multilingual Public Portal Experience
Public Portal navigation, labels, and contextual HTML content can be displayed in a resident’s preferred language.
Language selection applies consistently across Public Portal pages.
Translation occurs at the HTML layer without altering official documents.
Translated Agenda and Packet Viewing
Residents can select a “View Translated” option to access an accessible, translated HTML version of agenda and packet documents.
Multiple languages are supported.
Translated content is rendered in an accessible format compatible with screen readers and keyboard navigation.
Official Record Preservation
The original PDF remains unchanged and clearly identified as the official record.
Translated views are presented as supplemental tools, not as certified or adopted records.
A localized disclaimer clarifies machine translation and directs users to the official document.
Localized PDF Viewer Interface
PDF viewer controls (buttons, tooltips, accessibility text) are localized before document interaction.
Language metadata is properly set to support assistive technologies.
Accessibility Alignment
Translated document views support WCAG accessibility requirements.
Screen reader compatibility, keyboard navigation, and proper document structure are preserved.
No Clerk Workflow Changes
Clerks do not need to author, upload, approve, or manage translated versions.
Existing agenda preparation and publishing workflows remain unchanged.
No duplicate documents are created or stored.
Faster Multi-Item Creation with “Create” and “Create and Add New” Options
Agenda and Meeting Management Select is introducing a streamlined modal experience that supports faster multi-item creation. Instead of reopening dialogs repeatedly, users can now choose whether to create a single item or immediately continue adding more. This helps improve efficiency for clerks and internal staff performing repetitive configuration tasks.
What’s New
Dual-Button Creation Pattern: Across supported modals, the single “Add New” button has been replaced with two options:
Create [Entity]: Saves the item and closes the modal, returning the user to the previous screen.
Create and Add New: Saves the item and keeps the modal open in a reset state, allowing immediate entry of another item.
Consistent User Experience: This pattern aligns with the existing Create Section workflow, maintaining familiar button placement, validation behavior, permissions handling, and error messaging.
Reduced Repetitive Clicks: Users can now build multiple templates, designs, snippets, or categories without navigating back into the same modal repeatedly.
Where This Applies
Global Settings
Available for:
Add Department
Add Board
Add Team
Add Tag
Designs
Available in Meetings under Settings:
Word Designs
Word Layouts
Section Design
Item Design
Minutes Design
Report Design
Templates and Related Settings
Available in Templates under Meetings in Settings:
Approval Templates
Email Settings
New Email List
Sections
New Section Template
New Section
Confidential Attachments
Text Snippets
Available in Text Snippets under Meetings in Settings:
Item Snippets
Minutes Snippets
Agenda Script Snippets
Email Snippets
Task Snippets
Group Snippets
Events
Available in Events under Events and Public Portal in Settings:
Add Events Template
Add Events Categories
What to Expect
Users can now choose between creating a single configuration item or quickly adding multiple items in succession. This enhancement reduces navigation friction, supports bulk configuration tasks, and improves overall workflow efficiency without changing existing permissions or validation behavior.
New [CURRENT_TIME] and [CURRENT_TIME_SECONDS] Merge Tags
Agenda and Meeting Management Select now includes two new merge tags: [CURRENT_TIME] and [CURRENT_TIME_SECONDS]. These can help clerks accurately document time-sensitive events within Minutes. The tags automatically insert the current system time at the moment content is generated. This eliminates the need for manual time entry during meetings.
Enhancement Summary
New Time-Based Merge Tags:
[CURRENT_TIME]: Outputs the current time to the minute.
[CURRENT_TIME_SECONDS]: Outputs the current time, including seconds.
Consistent Behavior: These merge tags function similarly to the existing [CURRENT_DATE] tag and are available wherever merge tags are supported, including:
Minutes templates
Minute Snippets
Other supported document and content areas
Timezone Awareness: The rendered time reflects the meeting’s configured timezone in Client Time Zone under General in Global Settings, ensuring accuracy regardless of device settings.
Standardized Formatting: Time output follows existing Agenda and Meeting Management Select time-formatting conventions. This aligns with how meeting start times and vote times are displayed.
Improved Meeting Documentation: Clerks can use these tags to accurately record the following:
Member arrivals after roll call
Member departures during meetings
Other time-specific annotations in Minutes
What This Means
Clerks can now insert accurate, system-generated timestamps directly into Minutes content without manually typing or updating time values. Existing merge tags and document generation behavior remain unchanged. This enhancement improves precision and efficiency in documenting meeting activity.
WCAG 2.2 Admin Portal Improvements
Improved Search Button Semantics for WCAG Compliance
We have updated Agenda and Meeting Management Select Search functionality to ensure proper semantic form submission. This helps strengthen accessibility compliance and improves form behavior for keyboard and assistive technology users. This enhancement aligns with WCAG 2.2 guidelines related to Information and Relationships. It also improves reliability for non-mouse users.
Key Details
Semantic Form Submission: The Search button is confirmed to use type=“submit” to ensure proper form submission behavior across browsers and assistive technologies.
Clear Role Assignment: Buttons within search forms are now correctly configured based on their intended purpose:
Search: type=“submit”
Clear Filters: type=“reset”
Toggle and Interaction Controls: type=“button” (when not intended to submit the form)
Improved Keyboard Accessibility: Users navigating by keyboard can reliably trigger search actions using standard form submission behavior.
WCAG Alignment: Updates support compliance with WCAG 2.2 guidelines related to semantic structure and accessible interaction patterns.
What to Know
Search actions across the Admin Portal now behave consistently and predictably for keyboard-only users and assistive technology users. This update improves accessibility without altering existing search functionality or user workflows.