You can preview generated PDF agenda files directly in the Meetings module without downloading them. The built-in PDF Viewer lets you review the file, search its contents, print, and more before downloading, sharing, or publishing it.
This article explains how to preview an agenda file and use the available PDF Viewer tools.
Instructions
Sign in to the system if you have not already
Navigate to the Meetings module:
Select the meeting that has the agenda file you wish to preview:
Navigate to the View menu and select the Agenda Files option from the dropdown list:
Navigate to the Created/Uploaded section:
Click the Preview button (eyeball icon) to the right of the agenda file you wish to view:
View a preview of your file in the PDF Viewer:
Use the PDF Viewer’s tools to change the display of your file preview or to interact with the document, if desired:
Toggle Sidebar (rectangle and square icon): Show or hide a sidebar with additional PDF Viewer tools
Find in Document (magnifying glass icon): Click to display a search box that you can use to locate specific text within the agenda file preview
Previous Page (up arrow icon): Navigate to the page before the one you are currently viewing
Next Page (down arrow icon): Navigate to the page after the one you are currently viewing
Page: Manually enter the page number of the page you wish to view
Zoom Out (minus icon): Make the content in the viewing window smaller
Zoom In (plus icon): Make the content in the viewing window bigger
Zoom: Select a Zoom preference or percentage
Highlight (highlighter icon): Highlight text within the agenda file preview
Text (capital T icon): Type text in the color and size of your choice onto the agenda file preview
Draw (pencil icon): Freehand draw on the agenda file preview
Add or Edit Images (image icon): Upload an image from your device onto the agenda file preview
Print (printer icon): Open a print dialog box that can be used to print one or more pages of the agenda file preview according to your preference
Save (folder and down arrow icon): Download a Copy of the agenda file preview with any changes you have made in the PDF viewer
Tools (double right-arrow icon): See additional PDF Viewer tools, such as Document Properties and clockwise and counterclockwise rotation
Click the Close Window button to exit the PDF Viewer and return to the Agenda Files page when you are done:
