Activate the Archive Center Web Editor

The Archive Center Online Editor can be used for items with multiple supporting documents. Examples include budgets or long text that does not fit in the Description field. This keeps the Archive Center category clean. It also makes the category easier to browse. Without the Editor, the category list would show many different document types and names.

Documents must first be uploaded to the Document Center. Then they are linked in the Editor. This extra step can feel repetitive. It is a downside of using the Online Editor.

Instructions

Who can use this feature?

System Administrator

1. Sign in to your site.

2. Navigate to Modules, and on the Content tab, select Archive Center:

   

3. Select the desired Category:

   

4. Click the Add Item button:

   

5. Enter information:

   • Display Name: The title or label shown for this archive item. This field is required.

   • Archive Date: The date associated with this item, using the format mm/dd/yyyy. This field is required.

   • Description: A free-text field for additional details about the item.

   • Start Display: The date this item should begin appearing publicly, using the format mm/dd/yyyy.

   • End Display: The date this item should stop appearing publicly, using the format mm/dd/yyyy.

   • Opens In: Controls how the linked content opens when clicked. The default is "Same Window."

   • Show Archives: Toggles whether archived versions are shown. The default is "No."

   • File Upload: Lets you attach a file to the item. The maximum file size is 20 MB, and the multiple file upload feature should be used for larger files. This option only becomes available after saving.

   • Convert to PDF: Converts the uploaded file to PDF. This only works for files of type TXT, DOC, DOCX, HTML, HTM, XLS, or XLSX. This option only becomes available after saving.

   • Online Editor: Opens an online editor to create or edit content directly instead of uploading a file. This option only becomes available after saving.

6. Click the Save button:

   

7. Locate and click the Online Editor link:

   

8. Fill in the information:

   

   • A rich text editor field where you enter the main content for this item. You can format your text using the toolbar, which includes options like bold, italics, lists, links, images, tables, and more. For details on what each toolbar icon does, see Editor Features.

9. Click Save or Save and Publish:

   

   • Save: Will save the work as an unpublished draft

   • Save and Publish: Will save the work and publish it for viewing