This article will show you how to add a session to one of your Activities or modify an existing session.
Who can use this feature?
System Administrator | Owner | Publisher | Author (submit for approval)
Add a Session
Navigate to Modules and on the Content tab, select Activities:
Select your desired category:
Note:
In order to add a session, your category must already have an Activity in it.
Click Add Session:
Fill out the information:
Activity: Use the drop-down menu to select the parent Activity
Name (required): Name of the session
Instructor: Session instructor
Session Dates: Enter a From and To date range
Session Times
Simple: Select the days and times of the session:
Advanced: Select times and recurrence of the session:
Additional Time Information: Any additional time information
Note:
This feature is required if the Session Times field is blank.
Registration Period: Select a From and To date and time range for when the public can register for the sessions before they close
Facility: Use the drop-down menu to select the facility
Address (required): Enter the address for the facility
Add Location: Click this button if you need to add a location that is not already in the system. View the Add a New Location article for more information.
Modify Selected Location: Click this button to modify an existing location
Zip Plus 4: Enter the Plus 4 of the ZIP Code for this session
Age Range: Ages allowed for the session
Max Participants: Maximum number of participants allowed for the session
Allow Waitlist: Allow users to sign up for a waitlist when the max participants limit for this activity is hit
Waitlist Email: Sends a message to a user's email address when the system adds that user to the waitlist
Select a Saving Option for the session:
Save: Will save the changes in a draft
Save and Publish: Will save the changes and publish them to the live site
Publish & Create Another: To publish this session, then immediately create another session
Cancel: Will cancel the changes made
Modify a Session
Navigate to Modules and on the Content tab, select Activities:
Select the category the session is in:
Select Actions next to a session:
Select Modify:
Make modifications:
Activity: The activity the session falls under
Name (required): Name of the session
Instructor: Name of the instructor
Session Dates: Date range for sessions
Session Times: Times for the individual sessions per weekday
Simple: Fill out Weekday and Time information:
Advanced: Choose Advanced and fill out the fields to make the session recurring
Additional Time Information: Any additional time information; required if the Session Times field is blank
Registration Period: This period is when the public can register for the sessions before they close
Facility: The facility in which the session takes place
Address (required): Address where the facility or session takes place. You can add a New Location to the drop-down.
ZIP Plus 4: Enter the plus 4 ZIP code for this session
Age Range: Ages for the session
Max Participants: Maximum number of participants for the session; leave blank for unlimited
Allow Waitlist: Allow users to sign up for a waitlist when the session reaches its maximum participant limit
Waitlist Email: Enter user emails to notify them of an open position
Select a saving option:
Save Changes: Saves changes, does not publish
Save & Create Another: Saves and opens a new Add Session form