This article will show you how to add an item to an Archive Center category.
Add an Archive Center Item
Who can use this feature?
System Administrators | Owners | Publishers | Authors
Navigate to Modules and on the Content tab, select Archive Center:
Select Choose an Action and then Add Item for your desired category:
Enter the information:
Display Name: The title or label shown for this archive item. This field is required.
Archive Date: The date associated with this item, using the format mm/dd/yyyy. This field is required.
Description: A free-text field for additional details about the item.
Start Display: The date this item should begin appearing publicly, using the format mm/dd/yyyy.
End Display: The date this item should stop appearing publicly, using the format mm/dd/yyyy.
Opens In: Controls how the linked content opens when clicked. The default is "Same Window."
Show Archives: Toggles whether archived versions are shown. The default is "No."
File Upload: Lets you attach a file to the item. The maximum file size is 20 MB, and the multiple file upload feature should be used for larger files. This option only becomes available after saving.
Convert to PDF: Converts the uploaded file to PDF. This only works for files of type TXT, DOC, DOCX, HTML, HTM, XLS, or XLSX. This option only becomes available after saving.
Online Editor: Opens an online editor to create or edit content directly instead of uploading a file. This option only becomes available after saving.
Note:
You must save before you can use the Online Editor.
Locate and click the Save button:
Modify an Archive Center Item
Who can use this feature?
System Administrators | Owners | Publishers | Authors
Navigate to Modules, and on the Content tab, select Archive Center:
Select the category that contains your desired item:
Select your desired item:
Modify the item’s properties:
Display Name (required): Name the item
Archive Date (required): Meeting or publication date; the system sorts items by this date
Description: Brief description of the item
Start Display: Enter a start display date to auto-publish the category. Leave blank to publish immediately after you save.
End Display: Enter an end display date to auto-unpublish. Leave blank to indicate no end display date; you must unpublish manually.
Opens In: Determines if the item will open in a new window. We recommend that archived items open in a new window.
Show Archives: Leave as default (Yes)
File Upload: Click Choose File to add a file
Convert to PDF: Converts the file to a PDF
Locate and click Save or Save and Publish:
Delete an Archive Center Item
Who can use this feature?
System Administrators | Owners | Publishers
Navigate to Modules and on the Content tab, select Archive Center:
Select the category name that contains the item you want to delete:
Find the item you would like to delete and select Choose an Action and then Unpublish:
Select Choose an Action and then Delete:
Select OK on the dialog box that says 'Are you sure you want to delete this item?':
