Add & Manage Activity Sessions

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This article will show you how to add a session to one of your Activities or modify an existing session.

Who can use this feature?

System Administrator | Owner | Publisher | Author (submit for approval)

Add a Session

  1. Sign in to your site

  2. Navigate to Modules and on the Content tab, select Activities:The expanded Modules menu, with the Activities module selected.

  3. Select your desired category: A list of Activities module categories, with one highlighted.

    Note:

    In order to add a session, your category must already have an Activity in it.

  4. Click Add Session:An activity category's 'Add Session' button highlighted in the Main tab.

  5. Fill out the information:A new session's empty informational fields.

    • Activity: Use the drop-down menu to select the parent Activity

    • Name (required): Name of the session

    • Instructor: Session instructor

    • Session Dates: Enter a From and To date range

    • Session Times

      • Simple: Select the days and times of the session The Session Times 'Simple' tab uses a day selector and fields to enter the time range.

      • Advanced: Select times and recurrence of the session The Session Times 'Advanced' tab with settings for recurring times and days.

    • Additional Time Information: Any additional time information

      Note: This feature is required if the Session Times field is blank.

    • Registration Period: Select a From and To date and time range for when the public can register for the sessions before they close

    • Facility: Use the drop-down menu to select the facility

    • Address (required): Enter the address for the facility

      • Add Location: Click this button if you need to add a location that is not already in the system. View the Add a New Location article for more information.

      • Modify Selected Location: Click this button to modify an existing location

      • Zip Plus 4: Enter the Plus 4 of the ZIP Code for this session

      • Age Range: Ages allowed for the session

      • Max Participants: Maximum number of participants allowed for the session

      • Allow Waitlist: Allow users to sign up for a waitlist when the max participants limit for this activity is hit

      • Waitlist Email: Sends a message to a user's email address when the system adds that user to the waitlist

  6. Select a Saving Option for the session:The save, save and publish, and publish and create another buttons.

    • Save: Will save the changes in a draft

    • Save and Publish: Will save the changes and publish them to the live site

    • Publish & Create Another: To publish this session, then immediately create another session

    • Cancel: Will cancel the changes made

Modify a Session

  1. Sign in to your site

  2. Navigate to Modules and on the Content tab, select Activities:The expanded Modules menu, with the Activities module selected.

  3. Select the category the session is in:A list of Activities module categories, with one highlighted.

  4. Select Actions next to a session:In a list of activity sessions, the Actions button is highlighted next to a session.

  5. Select Modify:The session's Actions menu, with the 'Modify' option selected.

  6. Make modifications:The modified session's information fields.

    • Activity: The activity the session falls under

    • Name (required): Name of the session

    • Instructor: Name of the instructor

    • Session Dates: Date range for sessions

    • Session Times: Times for the individual sessions per weekday

      • Simple: Fill out Weekday and Time information:The Session Times 'Simple' tab uses a day selector and fields to enter the time range.

      • Advanced: Choose Advanced and fill out the fields to make the session recurringThe Session Times 'Advanced' tab with settings for recurring times and days.

    • Additional Time Information: Any additional time information; required if the Session Times field is blank

    • Registration Period: This period is when the public can register for the sessions before they close

    • Facility: The facility in which the session takes place

    • Address (required): Address where the facility or session takes place. You can add a New Location to the drop-down.

    • Zip Plus 4: Enter the plus 4 ZIP code for this session

    • Age Range: Ages for the session

    • Max Participants: Maximum number of participants for the session; leave blank for unlimited

    • Allow Waitlist: Allow users to sign up for a waitlist when the session reaches its maximum participant limit

      • Waitlist Email: Enter user emails to notify them of an open position

  7. Select a saving option:The modified session's save options, 'Save Changes' and 'Save & Create Another'.

    • Save Changes: Saves changes, does not publish

    • Save & Create Another: Saves and opens a new Add Session form