A frequent cause for confusion is the distinction between Archives and Archive Center. This article will highlight the purpose and features of each item.
Item | Purpose | Features |
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Archive Center | A file repository that houses data-sensitive documents that must be organized and displayed chronologically. | Documents found in the Archive Center: Archive Center automatically publishes all saved items, regardless of ‘Published’ or ‘Not Published’ status.
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Archives | A database backup of all published content within your Web Central site. This includes calendar events, pages, and anything else that’s published on your site. | All published items are archived automatically. This is not an optional feature and is done to help comply with record retention requirements. If an item is saved but not published, it does not automatically archive.
Your site will do site-wide backups on a Weekly, Monthly, Quarterly, and Yearly basis to remotely back up all Archived items. In this backup, all deleted items within the past week will leave the Archives. These deleted items are only accessible from remote backups. If you need to recover a deleted item, do this within a week of its deletion instead of a month later.
The Archive action in some modules moves the item to the Archives, after which it is no longer accessible to the public. If desired, the Archives can become publicly accessible within the Modules on the site. This is a Property setting for individual categories. By default, News Flash and Alert Center enable this functionality.
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