You can select the 'Other Location' option when creating an event in the Calendar module to set up an event that can be attended virtually or in person.
Who can use this feature?
System Administrator | Owner | Publisher
Instructions
Navigate to Modules and on the Content tab, select Calendar:
Select the calendar you want to add an event to:
Select Add Event(s):
Fill in the Title and Event Date fields:
Title: Add the name of the event
Event Date: Choose a Single event date selection or a Recurrence for multiple events on different dates
Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
Note:
If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
Note:
Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
Under Location, select Other Location from the drop-down:
In the editor box, enter the event details, and enter the address for the physical event under Address:
Fill out the remaining fields, as needed:
Time Details: Enter any special time details
Cost: Enter if there is a cost associated with the event
Description: Enter a brief description
Details: Add any additional information for the event
Photo: Upload a photo to the event calendar
View our Calendar Picture Size article for more information
Link: Add a link to another page
Agenda Link: Provide a link to the agenda associated with the event
Email: Add a contact email address
Contact Phone: Enter the phone number for the event
Related Calendars: Relate the event to multiple calendars
Featured?: Will place the event at the top of the calendar module; draw attention to the event
ADA: Specify whether the facility is handicap-accessible
Upload Content: Add content using HTML
Related Documents: Upload documents related to this event
Display: Choose when the event displays
Show in Widget: Select to display in the Calendar Widget
Click Save Changes or Save and Publish:
Save Changes: Saves any changes made to the event
Save and Publish: Saves changes made to the event and publishes the event to your site
This opens a window to send notifications to the category’s subscribers. Proceed to Step 10
Choose if you would like to notify your subscribers:
Subject: Auto-fills with the event subject line
Comments: Add additional comments
Mobile Text/Push Message: Add the text message
Send: Will send a on the selected date
On Start Date: Select to notify your subscribers on the start date of the event
Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (if an event occurs 52 times, a user will get 52 emails)
x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
Don't Send: Will save the event without sending a notification
Cancel: This will cancel the saving and allow you to make more modifications