This article will show you how to make a recurring Calendar event.
Important Notes:
Calendar events with a 12:00 AM start time or 11:59 PM end time will not show a time on the Calendar's front end. If you do not enter an end time, the system defaults to 11:59 PM, but this does not appear on the back end to avoid confusion that the event will show that time.
Your events will tie together, similar to Outlook. You will see a recurring icon next to the Event Name on the back end if it is part of a series.
Who can use this feature?
System Administrator | Owner | Publisher | Author
Instructions
Navigate to Modules and on the Content tab, select Calendar
Select the category you would like to add the recurring calendar event to
Select Add Event(s)
Select Recurrence for multiple events on different dates and fill in the recurring information
Start/End Time: Enter the start and end date/time of the events
Length of each event in recurrence: Specify the number of days for each event
Recurrence Type: Choose if the event repeats daily, weekly, monthly, or yearly
Range of recurrences: Set when the recurrence should start and end
Note:
You may add a recurring series for up to 52 recurrences of an event.
Fill in the other fields, as needed
Location: Select a location for the event
Address: Address of the event; this will be able to link to a map
Note:
If you chose a facility from the Location list above, the facility's address will auto-populate. If you chose Virtual Location from the list above, this field will automatically be hidden.
Include Link to Map: Check to include the link to a map. Be sure to put the correct address in the fields above; the user will have an option to view a map of the location and obtain directions.
Open Map In New Window: Check to open mapping options in a new window
Time Details: Enter any special time details
Cost: Enter if there is a cost associated with the event
Description: Enter a brief description of the event
Details: Add any additional information for the event
Photo: Upload a photo to the event calendar. For more information on the suggested picture size, please visit our Calendar Picture Size article.
Link: Add a link to another page
Agenda Link: Provide a link to an agenda associated with the event
Email: Add a contact email address
Contact Phone: Enter the phone number for the event
Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot, which will automatically update the additional related events
Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s).
ADA: Specify whether the facility is handicap-accessible
Upload Content: Add content to populate the Details field
Related Documents: Upload documents related to this event
Display: When the event will show on the public calendar (not when the event occurs)
Show in Widget: Select to display the event in the Calendar Widget
Select Save Changes or Save and Publish
Save Changes: Saves your changes without showing them to the public.
Save and Publish: Saves your changes and shows them to the public.
Choose if you would like to notify your subscribers
Subject: Auto-fills with the subject information
Comments: Add additional comments (1000 character limit)
Mobile Text/Push Message: Add the text message
Include link to item: Provides a link to the item within the SMS message for a user to select using their mobile device.
Send: Will send a notification on the selected date
On Start Date: Select to notify your subscribers on the start date of the event
Note:
The notification will be sent at the time of the event.
Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (Example: an event occurs 52 times, a user will get 52 emails)
x Number of Days in Advance: Select to notify your subscribers a specified number of days before the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
Note:
The notification will send x number of days in advance of the day/time of the event.
Don't Send: Will save the event without sending a notification
Cancel: Will cancel the saving and allow you to make more modifications