The Document Center module is meant for living documents; any out-of-date or irrelevant documents should be replaced or removed. Both the Document Center and Public Images (formerly Public Assets) have features that allow you to search and find different items' locations.
You can also locate resources through the effective use of keywords. Whenever a user creates a new page or edits an existing page, there is a field for keywords.
Having keywords associated with a webpage will improve site search results. We recommend having 4 to 7 keywords where all words appear in the page copy, then any alternative words that will help the webpage appear in site search results.
Recommended Prioritization of Adding Keywords
Start with your top visited webpages
Then with webpages that are known to be difficult to find
The main parent pages (Government, Community, Business & Development, and How Do I…)
Continue to the child pages below the parent pages
Examples
On a Pay My Utility Bill page, you could add the keywords:
utility bill
utility bills
water bill
water billing
sewer bill
sewer billing
green pay
pay online
autopay
In comparison, on the Public Utilities page, add the keywords:
utility contact information
electric service
water distribution & collection
water production
water reclamation facility
sanitary sewer responsibility
NPDES (National Pollutant Discharge Elimination System) stormwater permits