This article walks through how to view and manage archives for your News Flash module. You can choose to set archived items and categories as visible to or hidden from the public. Expired items and categories can be sent to your archives automatically, or you can manually archive them.
If you change a live news item, then the ‘original’ version will move to the News Flash archives. Then, once the news item expires, that version will also move to the archive.
Configure Archive Settings for a News Flash Category
The property ‘Show Archives’ determines what the default setting is for each item created in that News Flash category.
Important Notes
This setting controls the default state for archives in the category, however, a user creating an item in the category could manually change the archive setting for that item.
If someone manually chooses to archive a news item before it expires, they have a choice to make it ‘Public” or ‘Hidden’ at the time they are manually archiving it.
Who can use this feature?
System Administrator | Owner
Navigate to Modules and, on the Content tab, select News Flash.
Find the category you want to modify. Select Choose an Action, and then Properties.
Scroll down to the Show Archives section and select Yes or No from the drop-down.
Yes: Each item in the category, by default when created, will be set to Show Archives = Yes. That means when an item expires, it will be archived unless a user manually changes the setting when creating the item.
No: Each item in the category, by default when created, will be set to Show Archives = No. That means when an item expires, it won’t go to the archives unless a user manually changes the setting when creating the item.
Click the Save button.
View & Manage Archives
Who can use this feature?
System Administrator | Owner | Publisher
Navigate to Modules and, on the Content tab, select News Flash
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Click the Show Archived button
Apply filters, if needed, then click the Search button
Start Date and End Date: Set a date range for the items you want to view
Start Time and End Time: Set a time range
Display: Choose which types of items to view: Categories Only, Items Only, or Categories and Items
Reason: Choose a reason for archival
Keyword: Enter a keyword specific to the items you want to search
Archived items will show below the filter
Archives Hidden: Archives are hidden from the front end, typically because they are unpublished
Archives Visible: Archives are visible on the front end
To view more options for an archived item, click the Choose an Action button and select an option, as needed
Copy: Create a copy of the original archived item. This allows you to restore an archived item.
View: See archived item/category details
Preview: See a preview of the archived item/category on the front-end of your site
Copy Link: Copy a link to the archived item/category
Make Hidden/Visible: Choose to hide the item from public view or make it public
Restore an Archived News Flash Item
Important Note:
Since you create a copy of the original archived item, the ID number of the item will change.
Who can use this feature?
System Administrator | Owner | Publisher
Navigate to Modules and, on the Content tab, select News Flash
Click the Show Archived button
Apply filters, if needed, then click the Search button
Start Date and End Date: Set a date range for the items you want to view
Start Time and End Time: Set a time range
Display: Choose which types of items to view: Categories Only, Items Only, or Categories and Items
Reason: Choose a reason for archival
Keyword: Enter a keyword specific to the items you want to search
Locate your item, click Choose an Action, and then click Copy
Change the Stopping On Date / End Time if required
Make any other changes, if needed
New Category: Choose the category the copied item should be placed in
Display:
Starting On: The date the item should begin appearing publicly. This field is required
Stopping On: The date the item should stop appearing publicly. This field is required
Start Time: The time on the starting date that the item should begin appearing publicly
End Time: The time on the stopping date that the item should stop appearing publicly
Show Last Modified Date?: Check this box to display when the item was last updated
Title: Enter the title of the item. This field is required
Link: Add an alternate link for the item
Web Address: Enter the URL you would like the item to link to
Display Text: Enter text to display on the front end of your site
Open in a New Window: Check this box to open the link in a new window
Link Item, Image, Read On, RSS and Notifications to this Web Address: Check this box to make the news item an external link to the specified web address instead of linking to the item's details page
Lead In: Enter a short introductory snippet or summary that leads into the full text
Full Text: A rich text editor field where the main content of the item is written
Image: Choose an image to upload for the item, and select whether it should align left or right
News Item Header Image Settings: Choose how the image should be displayed in the item's page header
Display Image in News Item as a Background to the Item Page Header: Displays the image as a background behind the page header
Display Image in News Item Next to the Item Page Header: Displays the image beside the page header
Do Not Display Image in News Item Page Header: Prevents the image from displaying in the page header
Featured?: Check this box to feature this news item
"Read on..." Text: Enter the text that should display as the link to read the full item
Show Archives: Toggles whether archived versions are shown. The default is "No"
Related Categories: Select any additional categories the item should also appear under
Select All: Check this box to select every related category listed
Show in Widget: Check this box to allow this article to be displayed in News Flash widgets
Navigate to and click a Save option
Save: Saves the copied item without publishing it, keeping it unpublished
Save and Publish: Saves the copied item and publishes it, making it visible to the public