Permissions determine what content users of your Municipal Websites Central website can access and what actions those users can perform. Permission levels can be found in our Standard Permissions article.
The Web Central CMS uses Group-based permissions. Groups are created to which users are assigned. Pages or content are then assigned to specific Groups for access or editing. Users can be added or removed from Groups as appropriate. Users who belong to multiple groups with permissions to the same content are granted the highest level of permissions among the groups to which they belong.
Groups are categorized as either Front-End or Back-End:
Front-End Groups can only View content. Disabling View permissions will cause associated content to not be available to users who do not belong to a Group with View permissions enabled.
Back-End Groups can View and Edit content. Any staff member who will be editing the site will need to belong to at least one Back-End Group.
Users with Publisher or higher permissions can be notified by email when an item is submitted by a user with a lower permission level. These emails will be sent to all users with permission to approve the submitted item and can be enabled or disabled by the module, but cannot be edited.
Note:
By default, this feature is turned off. Please contact Technical Support if you would like this option enabled or disabled and do not have access to the option for a given module.
Steps for Permissions
Set up Groups: Create groups for teams or staff members that will have similar editing rights
Set up Page-Specific Permissions: Permissions can be assigned to pages from the Group Administration module or the Properties tab on a page
Note:
Assign permissions to Departments or large sections of pages before assigning permissions to small sections or individual pages.
Set up Module or Feature-Specific Permissions
Go to the Modules menu at the top of your administrative site
Select an available module or feature
Select the Permissions tab to assign any module-level permissions
Note:
Most Groups do not need permission for a full module. Some exceptions include the Jobs or Bid Postings modules.
Access the Properties for each Category to assign Group permissions to each Category
Note:
The method to access the properties will vary by module. Any Categories not assigned permissions will be accessible only to Groups with Module level permissions or System Admins.
Repeat steps two and three for each feature