You may use the process below to accept and publish required legal notices on your existing CivicPlus website. This solution is managed entirely by your organization and is intended to help you accept legal notice submissions and post them publicly in a compliant manner.
Step-by-Step Process
1. Create a Dedicated Legal Notices Page
Create or designate a page on your existing CivicPlus website titled “Legal Notices” or “Public Notices.”
The page must:
Be publicly accessible (no login required)
Have a stable URL
Remain available for the full posting duration
Each notice posted should include:
Notice title
Date posted
Required posting duration or expiration date
Full notice text and/or a downloadable PDF
2. Create an Internal Legal Notices Submission Form
Create an internal online form for staff to submit legal notices for posting. This ensures all required information is collected consistently before publication.
At a minimum, the form should collect:
Notice title
Submitting department
Contact name
Contact email
Posting date
Required posting duration or expiration date
Full legal notice text
File upload (PDF, if applicable)
When configuring the form:
Assign the individual(s) responsible for reviewing and posting notices
Enable email notifications
Test the form before distributing internally
Share the form with clerks or staff responsible for submitting legal notice information
3. Publish Legal Notices
For each submission:
Review the form submission for completenessTemporary Legal Notices SOP – Existing CivicPlus Customer
Post the notice on the Legal Notices page
Clearly display posting dates and duration
Confirm the page and files are publicly accessible
4. Maintain Notices and Retain Records
Keep each notice posted for the full legally required duration
Do not remove or alter notices early
Save copies of posted notices (PDFs and/or screenshots) for your records
Quick Compliance Checklist
Legal Notices page created or designated
Internal legal notice submission form created, tested, and shared with appropriate internal staff
Notices posted with dates and durations
Records retained