With NextRequest's RapidReview module, you can organize, collaborate on, and redact large numbers of documents. It is particularly useful for requests for emails. It can also help save time and effort on any request that includes a large number of documents. RapidReview is an add-on module. This means it is not included in the regular NextRequest license. If you are interested in a trial of RapidReview, contact NextRequest Support.
You can also view our RapidReview Webinar for more information.
Important Note:
To review or redact a document, it must be smaller than 500 megabytes. In the rare case your document is larger than this size, please split it into smaller parts. Each part should be under 500 megabytes before uploading it into your NextRequest account.
Launch RapidReview
RapidReview is accessible on any request that is open and has documents added in the Documents tab. To upload documents to work with in RapidReview, just upload them using the normal method. Once there are documents on a request, you'll see the Launch Rapid Review icon.
Document Cards
A document card is a box that each document occupies in any given list of documents. When you click on a card, you can view the document in the viewer to the right. At the top of each card you can see the following information:
The upload date
Whether the document is batch redactable
Type of document (PDF, TXT, PST, ZIP, PNG, etc)
Document Card Actions
When you hover over a card, a row of icons appears on the right side. These icons show the different actions you can take on that specific document.
Change Stage (chart icon): Move the document from one stage to another
Edit (pencil icon): Change the document title
More Actions (ellipsis): Select to open a drop-down with additional actions
Move to folder: Move the document to a different/new folder
Delete file: Remove the file from the request
Download file: Save a copy of the file to your computer
Flatten file: Simplify a PDF or image file for a better redaction and viewing experience.
Instructions: /nextrequest/docs/redact-documents-in-rapidreview-Redact-Documents-in-RapidReview
Bulk Actions
The icons above the list of documents represent the actions you can take on multiple documents at a time.
Checkbox: The checkbox lets you select all the documents in the list at once. You can also uncheck any documents you don't want to include. You'll need to check this box or manually select documents before clicking other icons.
Change Stage: The change stage icon allows you to move selected documents from one stage to another. For example, you can move them from Unprocessed to Needs Redaction.
Move to Folder: The folder icon allows you to create a folder and move a selection of documents into it at one time
Batch Redact: The wrench icon lets you manually redact selected documents. This works the same way as the standard redaction tool in NextRequest.
Extract Files: The document with the arrow icon allows you to extract multiple files at once.
Delete Files: The trash can icon allows you to delete a selection of documents at once.
Download Files: The download icon allows you to download a selection of documents at once.
Move Documents Between Stages
Documents can be moved into different stages. Each one matches a different step in the process of working with a document. Other users working on the request can view documents in each stage and take action as needed. The stages are represented as tabs on the top of the screen within the RapidReview tool. The stages are Unprocessed, Non-Responsive, Needs Redaction, Redacted, Ready for Release, and Originals.
Work with Folders in RapidReview
Documents can be organized into folders within RapidReview. This works the same way as it does on the regular request page. Any folders that were created directly on the request will also show in RapidReview. When a PST (Personal Storage Table) file is extracted, each email will be placed in a folder with the same name, along with any attachments.
Redact Documents in RapidReview
As part of working with documents in RapidReview, you can redact individual documents. You can also batch-redact multiple documents. Unlike in the regular redaction tool, any redactions you make will first be saved as a draft version. You can also add comments to a document while redacting. Draft redactions and comments can be reviewed. This can be done by you or others at a later point before the redactions are finalized.
Review the Redact Documents in RapidReview to learn more about redacting individual documents.
Zip Files in NextRequest
If you are releasing a large number of documents, it may be helpful to zip them into one file. This gives the requester a single file to download and unzip on their computer to see all their documents.
Review the Zip Files in RapidReview article for more information on how to create ZIP files.
Release Documents to Requesters
Once you finish preparing your responsive documents, you can release them to the requester in RapidReview. You can also release documents from the main request page. However, in that view, you won't see the document's stage or whether it has draft redactions.
For more details on how to release documents to requesters, see the Release Documents with RapidReview article.