Prompts in Recreation Management gather custom information from users, specific to program registrations or facility rentals. This data is displayed on receipts and can be in various reports.
This article contains descriptions of the Prompt Response Types you may need to choose from when you create a Prompt.
Date Request
The Date Request type gives the customer the option to choose dates for an activity/facility.
Name: Title the prompt
Type (required): Select Date Request
Category (required): Select a category for your prompt
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Donation Prompt
Use this prompt to allow users to donate to a specified program.
Name: Title the prompt
Type (required): Select Donation Prompt
Category (required): Select a category for your prompt
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Donation Program: Select a program for the donation to apply to
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Guest Prompt
This prompt allows users to enter guest names, if applicable, to be added to the activity/reservation.
Name: Title the prompt
Type (required): Select Guest Prompt
Category (required): Select a category for your prompt
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
License Plate
This prompt can be used to request license plate numbers from the users who are registering for an activity or reserving a facility. This information can then be pulled on the License Plate Report.
Name: Title the prompt
Type (required): Select License Plate
Category (required): Select a category for your prompt
Max Response Length: Enter the maximum number of license plates that can be entered, keep it blank or zero for unlimited plates
Note:
The maximum value allowed is 1,000 characters.
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Mandatory Agreement
This prompt forces the user to select that they agree to something, similar to a waiver. For example, if a coach will be required to complete a mandatory training.
Name: Title the prompt
Type (required): Select Mandatory Agreement
Category (required): Select a category for your prompt
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Multi-Line Text
Ask a question or request information that can be answered in multiple lines. For example, if you want a user to describe their event.
Name: Title the prompt
Type (required): Select Multi-Line Text
Category (required): Select a category for your prompt
Max Response Length: Enter a character limit
Note:
The maximum value allowed is 1,000 characters.
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Multiple Choice
This prompt allows you to request information and provide multiple options for answers. Users can only select one answer option. An example use case may be to ask a participant to choose the size of t-shirt they need for an event.
Name: Title the prompt
Type (required): Select Multiple Choice
Category (required): Select a category for your prompt
Options: Select Add Item to add multiple choice options; use the arrows to drag items into your desired order:
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Numeric
This prompt allows users to input a numerical answer and can be used for questions like how many guests will attend an event.
Name: Title the prompt
Type (required): Select Numeric
Category (required): Select a category for your prompt
Minimum/Maximum Numeric Value: Enter a range for the numbers that can be entered
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Is Admission: Check if this prompt is recording attendance for a reservation or rental
Note:
This setting will populate the Attendance column in reservation reports and the Attendance field on the adjust rental > Basic Details screen
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
One or More Options
Use this prompt to ask a question/request information where the user can select one or more answers. For example, to ask a user to select the days of the week they are available for practice.
Name: Title the prompt
Type (required): Select One or More Options
Category (required): Select a category for your prompt
Options: Select Add Item to add options; use the arrows to drag items into your desired order
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Single-Line Text
Use this prompt to ask a question or request information that can be answered in one line or a few characters. For example, to ask what elementary school a participant attends.
Name: Title the prompt
Type (required): Select Single-Line Text
Category (required): Select a category for your prompt
Max Response Length: Enter a character limit
Note:
The maximum value allowed is 1,000 characters.
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item
Yes/No
This prompt allows you to ask a yes or no question. For example, to ask if there will be a charge to attend the event.
Name: Title the prompt
Type (required): Select Yes/No
Category (required): Select a category for your prompt
Text: Enter content for the prompt
Required: Select to require the prompt upon checkout
Viewable by Instructors: Select to make the prompt viewable by instructors
Print on Receipt: Determines whether this prompt will print on the receipt
Follows User
Once per user: Only require one answer per user
Once per cart: Will show only once no matter how many items with the prompt are in the cart
Once per line item: Will put the prompt on every item