Who can use this feature?
System Administrator | Owner | Publisher
Add a Facility
Navigate to Modules and on the Content tab, select Facilities
Choose the category in which you want to add the facility to
Select Add Facility
Fill in the appropriate information
Name: The name of the Facility that the viewers will see on the public side of the website
Address 1: This field should house the physical or street address of the Facility
Address 2: This field should house secondary addresses, such as Room or Field numbers
ZIP: Enter the appropriate ZIP code
Map Location: Click on the map to change the marker location
Features: Select the included amenities from the list
Hours of Operation: List hours the Facility is open for use
Hours of Operation Note: Description of the facility hours, if needed
Admission Fee: List the admission fee if applicable
Max Occupancy: Enter the maximum number of people for this facility
Contact Name: List a contact name
Contact Email: List a contact email
Contact Phone Number: List a contact phone number
Other Phone Number: Add additional phone numbers
Allow Public Reservations: Click to allow public users to reserve the facility. Visit the Modify a Facility section to view Allow Public Reservation options
Link to Video: Provide a link to an interior page, document, photo, or exterior website
Open in new window: Click to open the video in a new window
Description: How the link will appear on the public side of the website
Create Slideshow: Upload a photo to show when a viewer chooses to look at the details of the Facility
Select Documents: Attach related documents
Link: Add a web address and display text
Open in new window: Click to open the video in a new window
Has Calendar: Check if a calendar will be created that will be named after the Facility, and allow viewers to see reservations that have been approved
Show Directions: Allows you to have directions shown on other websites
Display: Add a From and To date range
Choose a save option
Save: Will save the work as an unpublished draft
Save and Submit: Will save the work as an unpublished draft and notify a publisher/owner/system admin that it is ready for review (Viewable by Authors only)
Save and Publish: Will save the work and publish it for viewing
Modify a Facility
Navigate to Modules and on the Content tab, select Facilities
Select the category that contains your desired facility
Next to your desired facility, click Actions
Select Modify
Edit the information fields
Name: The name of the Facility that the viewers will see on the public side of the website
Address 1: This field should house the physical or street address of the Facility
Address 2: This field should house secondary addresses, such as Room or Field number
ZIP Plus 4: Enter the Plus 4 of the ZIP Code for this facility
Map Location: Click on the map to change the marker location
Features: Select the included Amenities from the list
Hours of Operation: List hours the Facility is open for use
I prefer not to specify operating hours: Choose this option to not list operating hours
Hours of Operation Note: Enter notes for the hours of operation here
Admission Fee: List admission fee if applicable
Max Occupancy: Enter the maximum number of people for this facility
Contact Name: List a contact name
Contact Email: List a contact email
Contact Phone Number: List a contact phone number
Other Phone Number: Provide an additional phone number
Allow Public Reservations: Allow reservations to be made on the public side of the module
Reservation Type: Controls how reservations for this facility will be made by the public
Reservation Fee: Provide a per-hour, per-day, and/or per-week fee rate
Reservation Fee Taxable: Allow taxation on the Reservation Fee
Advance Notice: The Amount of time needed in advance of reserving this facility
Time Between Reservations: Amount of time needed between reservations, in minutes
All Day Reservations: Controls the length of reservations allowed for the facility
Disallow Recurring Reservations: When enabled, users will not have the option to reserve the facility for a series of dates
Link to Video: Provide a link to a video
Open in new window: Click to open the link in a new window
Description: Provide a brief description of the facility
Create Slideshow: Click Modify Image(s) to add images to a slideshow
Select Document(s): Select documents related to this facility
Link: Provide a Web Address and Display Text (front-end version)
Open in new window: Check to open the link in a new window
Has Calendar: Check if a calendar will be created that will be named after the Facility, and allow viewers to see reservations that have been approved
Show Directions: This allows you to have directions shown on other websites
Display: Choose a From and To date to determine how long this facility will display for
Note:
If left blank, the facility will display indefinitely.
Click Save Changes
Delete a Facility
Important Note:
A Facility cannot be deleted if any past or future reservations are associated. To fix this, you'll need to delete all associated reservations. You can View Existing Reservations and filter them by Facility, and then Bulk Delete the Reservations.
Navigate to Modules and on the Content tab, select Facilities
Select the category that contains the facilities that you want to delete
Check the facilities that you want to delete
Expand Bulk Actions
Select Delete
Respond OK to the pop-up that asks Are you sure you want to delete the selected facilities?
